Recruitment Administrative Assistant

About the Company:

Aidey is an AI-first Business Process Outsourcing company — the human layer powering the world's most ambitious AI-native companies. We staff the last mile of customer experience, technical success, back-office operations, and sales, operating remotely from the Philippines. Every process we run is designed AI-first and finalized by a senior human, so our clients inherit better quality, faster cycles, and a lower cost base. Trusted by global brands including Nokia and Wix, Aidey is where human intelligence meets machine scale.

About the Position:

We are looking for an Admin Assistant to support our Recruitment and Operations teams. In this role, you will help keep day-to-day processes organized and running smoothly by providing administrative support across various recruitment and operational functions.

We work in a fast-paced environment where priorities can change quickly, so we’re looking for someone who is eager to learn, adaptable, and able to quickly pick up new tools, processes, and responsibilities. The ideal candidate is dependable, resourceful, and capable of managing multiple tasks while maintaining a high level of accuracy.

Whether you’re a fresh graduate looking to start your career or someone with prior administrative experience, we value reliability, adaptability, attention to detail, accountability, a strong work ethic, and a genuine desire to learn and grow. We’re looking for someone who takes ownership of their work, follows through on commitments, and consistently looks for ways to contribute to the team’s success.

Responsibilities:

Provide administrative support to the Recruitment and Operations teams

Manage job postings and assist with sourcing candidates through various recruitment channels

Screen applications, maintain candidate records, and update recruitment trackers and reports

Coordinate candidate communications, including interview scheduling, follow-ups, and assessment administration

Assist with candidate evaluations by reviewing assessments, conducting technical checks, and preparing candidate profiles and CVs

Ensure recruitment data, documentation, and internal systems are accurate and up to date

Support special projects and perform other administrative duties as assigned by management

Requirements

Fresh graduates are encouraged to apply

Previous experience in administrative support, recruitment, customer service, or operations – ADVANTAGE

Strong written and verbal English communication skills – MUST

Comfortable using Google Workspace, Microsoft Office, or similar productivity tools – MUST

Familiarity with recruitment platforms, applicant tracking system (ATS), OnlineJobs PH, and LinkedIn – MUST

Familiarity with Workable – ADVANTAGE

Detail-oriented, organized, and dependable

Ability to manage multiple priorities in a fast-paced environment

Proactive, resourceful, adaptable, and eager to learn