Medical Administrative Assistant

Medical Administrative Assistant Position Type: Part-Time Work Hours: 1:00 PM – 5:00 PM CDT Work Days: Tuesday, Wednesday, Friday, Saturday, and Sunday Days Off: Monday and Thursday Salary: $5–$6 per hour, depending on experience Workplace: Remote

About the Practice

Our client is a healthcare provider offering patient-centered medical services across multiple practice locations. As the practice continues to manage a busy schedule and growing administrative workload, they are looking for a dependable Medical Administrative & EHR Support Virtual Assistant to provide behind-the-scenes support with appointment scheduling, calendar organization, and accurate EHR/EMR documentation.

This is a non-patient-facing role with no phone calls or direct patient contact. You will work closely with one provider and support administrative workflows across multiple locations. The ideal candidate is organized, detail-oriented, comfortable working independently, and experienced with healthcare administrative processes and electronic health records.

What You’ll Be Doing

Your primary responsibility will be to keep the provider’s schedule and electronic patient records organized and up to date. You will receive the necessary information, patient lists, templates, and instructions from the provider and use them to accurately complete assigned administrative and EHR/EMR tasks.

Your key responsibilities will include:

Appointment Scheduling & Calendar Management

Coordinate and organize appointments according to the provider’s availability.

Maintain an accurate and organized schedule across multiple practice locations.

Assist with scheduling and rescheduling as needed.

Support one provider who currently works across several locations, with the VA expected to initially assist with approximately five locations.

EHR/EMR Management & Data Entry

Access patient records based on lists provided by the provider.

Start and set up patient sessions within the EHR/EMR.

Set up and update provider notes using established templates and instructions.

Transfer relevant information into the appropriate records for existing patients.

Assist with setting up records for new patients or admissions using existing templates.

Transfer relevant medication information and ensure it is entered into the appropriate patient record.

Maintain accurate and organized patient information after appointments.

Work primarily within Ethizio ; direct Ethizio experience is helpful but not required if you have experience with similar EHR/EMR platforms.

Billing Information Support

Gather and enter billing-related information into the EHR/EMR using templates and instructions provided by the provider.

Enter provided CPT codes into the appropriate patient record.