AI Automation & Admin Specialist (027 - 1423)

​​Looking for Philippines-based candidates

Job Role: AI Automation & Admin Specialist / Part Time

Compensation range: $1,100 AUD - $1,500 AUD / Monthly

Engagement type: Independent Contractor Agreement

Work Schedule: This role is expected to align with the AU business hours (approx. 9 AM - 5 PM, Monday to Friday) for collaboration, but as a contractor, you’ll have flexibility in how you manage your time.

Who We Are: At Hunt St, we help Australian companies hire top remote talent in the Philippines. For this role, you will be engaged directly by the client as an independent contractor. We are not an outsourcing agency. All of our roles are 100% remote so you'll be able to work from home.

Who The Client Is: Dedicated to improving the health and wellbeing of individuals and families. This multidisciplinary healthcare provider delivers personalized support that addresses both physical and mental health. With services spanning psychology, exercise physiology, occupational therapy, personal training and chronic condition management the team takes a holistic approach to helping people build healthier and more fulfilling lives.

Based in Queensland’s South Burnett region, the organisation combines experienced health professionals with a compassionate and community-focused approach to care. By offering accessible services and working closely with clients to understand their individual needs. It aims to make quality healthcare more approachable, empowering people to take meaningful steps towards better health, independence and long-term wellbeing.

Role Overview: We are looking for a tech-savvy and solutions-focused AI Automation & Admin Specialist to connect business systems, automate workflows and improve operational efficiency. The role will focus on integrating Halaxy with Microsoft 365, Outlook and Xero. Automating referral management, client bookings and follow-ups, and creating automated KPI reports for leadership.

Beyond day-to-day automation you will help implement AI assistants and agents build digital product sales funnels and marketing sequences and support the launch of AI-powered tools. This is a hands-on role for someone who enjoys solving technical problems, streamlining processes and taking ownership of systems with the opportunity to shape how the business uses AI and technology as it grows.

Key Responsibilities:

Systems Integration & Automation

Integrate Halaxy with Microsoft 365, Outlook and Xero using APIs, webhooks and automation platforms.

Build and maintain workflows using Make, Zapier, n8n, Power Automate or similar tools.

Identify repetitive manual tasks and implement practical automation solutions.

Test, monitor and troubleshoot integrations to ensure data accuracy and reliable operation.

Client Workflow & Booking Automation

Automate the capture of emailed referrals into Halaxy, reducing manual data entry.

Develop workflows for new client contact, referral processing, booking coordination and follow-ups.

Create end-of-day workflows to identify cancellations and re-engage clients through SMS, email or phone to fill available appointments.

Maintain accurate client records and ensure automated communications are appropriate and reliable.

Reporting & Performance Tracking

Develop automated weekly KPI reports for the leadership team.

Connect relevant data sources and streamline data collection, processing and presentation.