(Native Dutch & Fluent English) Administration & Operations Specialist (remote)

Who are we?

SupportYourApp is a global Intelligent Support-as-a-Service leader, partnering with tech companies and industry leaders like MasterCard, Calm and MacPaw in 30+ countries since 2010 to deliver secure customer and technical support. We operate globally, supporting clients in 60 languages across diverse industries. So what if you had a chance to be a part of the world’s leading SaaS, software, or hardware solutions?

Join our community as a Administration & Operations Specialist today and thrive in a multicultural and multilingual environment while enjoying your home office. Unlock your potential by mastering new skills and achieving challenging goals in cooperation with our People First management approach. Excited? Let’s see what it takes.

What You Will Do:

Prepare, process, and maintain accurate sales invoices while supporting accounting-related administrative tasks;

Follow up on accounts receivable and communicate with customers regarding invoices, payments, and contract-related matters;

Verify customer orders and ensure all details are correctly processed and documented in internal systems;

Update customers on the status of their files, orders, and ongoing administrative processes;

Enter, update, and monitor sales contracts within the database while maintaining high data quality standards;

Manage general administrative responsibilities including reception support, phone handling, and office management tasks;

Support day-to-day operational activities and contribute to the successful execution of internal operational projects;

Ensure smooth communication between internal departments and customers to improve service efficiency and customer satisfaction;

Maintain organized documentation and administrative records while ensuring deadlines and follow-ups are completed on time.

What you need to succeed in this role:

Excellent Dutch and English communication skills (at least C1 level for both spoken and written);

Excellent communication skills with a professional, friendly, and service-oriented approach across phone, email, and internal collaboration;

Strong administrative and organizational skills with the ability to manage files accurately, independently, and in a highly structured manner;

Attention to detail, analytical mindset with the ability to interpret data, identify patterns, and propose practical process improvements;

Strong knowledge of Microsoft Office and confidence in learning and adapting to new systems and tools;

Customer service mindset with the ability to follow up promptly, resolve issues efficiently, and maintain positive client relationships;

Eagerness to learn, adaptability, and a proactive attitude toward supporting business operations and customer satisfaction;

Personal computer (at least 8Gb of RAM) with a stable internet connection (minimum 50 Mbps–download and 40 Mbps–upload).

Will be a great plus:

Experience with CRM systems, such as Salesforce;