Executive Assistant

We are looking to hire an Executive Assistant to support and empower our C-level team and manage their social media channels. A perfect fit for this role is someone with impeccable communication skills, meticulous attention to detail, and takes the initiative to learn new things and solve problems. Given the fast-paced work environment, we need a highly adaptable assistant while maintaining confidence related to high-level systems and operations. Job Responsibilities

Answer phone calls, confirm meetings, and arrange scheduled appointments

Communicate and speak with their client to obtain pertinent data to prepare legal documents via phone calls and emails

Confirm meetings and schedules and communicate with the Leaders upon completion and progress of appointments

Manage and maintain calendars and appointments

Handle administrative tasks such as filing, saving, scanning, photocopying, and mailing to the extent, and able to make phone calls

Complete word processing tasks

Research and organize data

Maintain and manage contacts

Create documents, prepare legal retainers, email retainers for review and signing, monitor for signed retainers, and fees/costs paid

Maintain professionalism and strict confidentiality with all materials and exercise discretion when interfacing with the business

Manage social media channels and communicate with clients relating to relevant concerns and insights

Order supplies

Requirements

2+ years of solid experience in an administrative role as an Executive Assistant

Quickbooks knowledge is a plus

Familiarity with social media platforms

Proficiency with Microsoft Office tools such as Word and Excel

Ability to maintain regular and punctual attendance

Ability to multitask, problem-solve, quickly adapt, and be process-oriented with high attention to detail

Capable of adapting quickly to a changing environment

Must be coachable, open to learning, and accepts feedback well

Strong verbal and written communication skills, including the ability to effectively facilitate and adjust communication styles to the audience.

Strong time-management skills and the ability to organize and coordinate multiple projects at once