Recruiting Coordinator

About Zip

Zip is the AI platform for enterprise procurement — built for humans and agents working together. By orchestrating procurement across teams, tools, and suppliers with the help of AI agents, companies can secure the resources they need to innovate faster than ever before. The world’s most influential enterprises trust Zip, including T-Mobile, OpenAI, AMD, Mars, Dollar Tree, and more. Together they’ve saved over $8 billion and processed over $500 billion in spend. Zip’s team includes product leaders from Apple, Airbnb, and Meta, as well as former procurement leaders from United Health, Sanofi, MGM Resorts, Discover, and NASA. Backed by Adams Street, Alkeon, BOND, CRV, DST, Tiger Global, and Y Combinator, Zip has raised $371 million, most recently at a $2.2 billion valuation and has been recognized by Forbes Fintech 50, Fast Company's Most Innovative Companies, Inc. Best in Business, and LinkedIn Top Startups.

Your Role

You're the first real impression a candidate gets of Zip. We're looking for a Recruiting Coordinator who owns both the interviewer and candidate experience end to end, and who genuinely loves being the person who makes a chaotic process feel effortless.

This is a career-building seat, not a support seat. You'll build processes from the ground up, lead candidate experience projects, and work shoulder to shoulder with recruiters and hiring managers to shape how Zip hires. If you're organized enough that nothing slips, warm enough that candidates remember you fondly, and curious enough to keep making the process better, this role is built for you. You'll report to our Head of Recruiting Operations.

You Will

Coordinate a high volume of interviews and keep recruiting calendars running like clockwork

Partner closely with recruiters and hiring managers to design a candidate experience people actually talk about

Guide candidates and internal partners through the interview process with clear, timely communication

Maintain and improve our internal systems and tools (we use Ashby), always looking for a better way to do things

Anticipate needs and solve last-minute problems on the fly, then build the longer-term fix so they don't happen again

Contribute to projects spanning candidate sourcing, reporting, referral program development, candidate surveys, and more

Handle confidential information with integrity and discretion

Qualifications

1+ years in a recruiting coordinator, recruiting operations, or similar role in a fast-paced environment

Strong desire to build a career in recruiting or HR

Strong sense of ownership

Organized, reliable, responsive, and detail-oriented (nothing falls through the cracks!)

Ability to connect and effectively communicate with people at all levels

Ability to stay calm and execute in a fast-moving environment

Customer-oriented while being positive

Ability to manage multiple projects at the same time

Exceptional communication skills

Process-oriented and enjoys continuously improving things