Winning Assistants

More roles at Winning Assistants

Healthcare Administrative Virtual Assistant - ABA Therapy

Work from home

Remote role where the employee must remain based in a particular country.

Philippines only

From the employer's advert: Preferred Candidate Location: Philippines

Employer listed it 10 days ago · Added 8 days ago

First listed 10 days ago and still open.

Salary

Not stated

Location

Philippines only

Timezone

APAC

Contract

Part-time

Experience

Mid

What the advert says

Quoted word for word from the employer's advert. Where it says nothing, we say so.

Working hours: Position Type: Part-Time (20 hours per week)
Where you can work from: Location eligibility not confirmed
Contract: Position Type: Part-Time (20 hours per week)
Experience asked for: Not mentioned in the advert
Pay: Salary: 5–6 per hour, depending on experience

Remote flexibility

Work from home

This is a remote role, but the employee must be based in Philippines. It is work from home rather than work from anywhere.

What the employer says

Source listing states candidate location: "Philippines, Remote"
Job description states: "U.S.-based"

What Nomaders makes of it

Payroll and tax are likely handled in that country only

The quotes above are the employer's own words; the reading is ours. Always check the original listing and employment terms before working from another country.

Before you apply

Experience: employer states

Written as a requirement

“Must have relevant administrative experience and be willing to learn client-specific healthcare workflows.”
“Must be proficient in speaking and writing English clearly and professionally.”

Written as a nice-to-have

“Previous ABA experience, Medicaid authorization expertise, and Omni Practice proficiency are not required, as training and an operations manual will be provided.”
“Previous Medicaid authorization experience is preferred but not required; training will be provided.”

Questions worth asking: Nomaders interpretation

The advert does not say where you can be based. Ask which countries they can legally employ or contract you from.

Produced automatically from this advert's text; not reviewed by a person. The employer's own page is the final word.

About the role

Job Title: Healthcare Administrative Virtual Assistant – ABA Therapy

Position Type: Part-Time (20 hours per week)

Work Hours: 10:00 AM – 2:00 PM EDT

Work Days: Monday – Friday

Salary: 5–6 per hour, depending on experience

Job Code: SL-ATS

Workplace: Remote

Preferred Candidate Location: Philippines

About the Company

Our Client is a U.S.-based healthcare practice specializing in therapeutic services for individuals with developmental and behavioral needs. Their team is dedicated to providing personalized, compassionate care while supporting therapists, clients, and families through coordinated services.

They are seeking a highly organized, proactive, and detail-oriented Healthcare Administrative Virtual Assistant to help manage Medicaid authorizations, maintain accurate client records, coordinate administrative follow-ups, and support therapist onboarding and compliance.

This role is ideal for someone who enjoys keeping things organized, takes initiative, and can provide dependable administrative support. Previous ABA experience, Medicaid authorization expertise, and Omni Practice proficiency are not required, as training and an operations manual will be provided.

Scope of Work / Responsibilities

1. Medicaid Authorizations (Top Priority)

Track Medicaid authorizations, monitor expiration dates, and follow up on pending approvals.

Help ensure clients have active authorizations before scheduled therapy sessions.

Maintain organized authorization records and communicate outstanding requirements.

Previous Medicaid authorization experience is preferred but not required; training will be provided.

2. EHR Documentation & Administrative Follow-Ups

Enter therapist-provided progress notes into Omni Practice following established procedures.

Organize client records, upload documents, and track missing paperwork.

Follow up with therapists and practice leadership regarding pending documentation, authorizations, and incomplete tasks.

Maintain accurate records and ensure administrative deadlines are met.

3. Therapist Onboarding & Compliance Management

Requirements

·Monitor missing or expiring documents and coordinate necessary follow-ups.
·Training will be provided for onboarding and compliance processes.
·4. Claims, Billing & Payroll Administration
·Assist with claims processing, billing follow-ups, and payment-related concerns.
·Coordinate with case managers to resolve outstanding billing issues.

Benefits

·Dedicated HR & Contractor Support Team: Access to world-class support for questions, guidance, contract matters, and client communication.
·Premium VPN Access (Optional): A secure VPN license can be provided upon request to enhance privacy and security for client-related tasks.
·HIPAA & Cybersecurity Training + Certification (Provided): Access to our internal HIPAA compliance training, cybersecurity modules, and certification to help you confidently handle PHI for U.S. healthcare clients.
·Client-Approved U.S. Holidays: Contractors may take U.S. holidays off according to the client’s needs and schedule.
·Client-Approved Paid or Unpaid Time Off: Time off may be granted by your client. Paid time off is optional and only if offered by the client.

How to apply

1Check the flexibility label above, work from home, matches where you plan to live and work.
2Tailor your CV to the role at Winning Assistants, mentioning your remote working experience and working hours (APAC).
3Apply directly on the employer's careers page using the button below. Nomaders never handles your application.

Found 9d ago. Last checked today. Always confirm the details on the original posting, salary and location can change after publication.

Listing sourced from Company boards.