Winning Assistants
More roles at Winning AssistantsABA Practice Operations & Medical Billing Virtual Assistant
Remote role where the employee must remain based in a particular country.
Philippines only
From the employer's advert: Position Type: Part-Time | 20 hours per week Location: Remote – Philippines Pay Rate: $6–$7 USD/hour Work Schedule: Monday–Friday, 10:00 AM–2:00 PM Pacific Time (PT) | 4 consecutive working hours daily
Employer listed it 5 days ago · Added 4 days ago
First listed 5 days ago and still open.
Salary
$6 to $7 per hour
Location
Philippines only
Timezone
APAC
Contract
Part-time
Experience
Mid
Category
Operations
Stated by the employer in the job description
What the advert says
Quoted word for word from the employer's advert. Where it says nothing, we say so.
- Working hours
Position Type: Part-Time | 20 hours per week Location: Remote – Philippines Pay Rate: $6–$7 USD/hour Work Schedule: Monday–Friday, 10:00 AM–2:00 PM Pacific Time (PT) | 4 consecutive working hours daily
- Where you can work from
- Location eligibility not confirmed
- Contract
Position Type: Part-Time | 20 hours per week Location: Remote – Philippines Pay Rate: $6–$7 USD/hour Work Schedule: Monday–Friday, 10:00 AM–2:00 PM Pacific Time (PT) | 4 consecutive working hours daily
- Experience asked for
- Not mentioned in the advert
- Pay
Position Type: Part-Time | 20 hours per week Location: Remote – Philippines Pay Rate: $6–$7 USD/hour Work Schedule: Monday–Friday, 10:00 AM–2:00 PM Pacific Time (PT) | 4 consecutive working hours daily
Remote flexibility
Work from home
This is a remote role, but the employee must be based in Philippines. It is work from home rather than work from anywhere.
What the employer says
- Source listing states candidate location: "Philippines, Remote"
- Job description states: "U.S.-based"
What Nomaders makes of it
- Payroll and tax are likely handled in that country only
The quotes above are the employer's own words; the reading is ours. Always check the original listing and employment terms before working from another country.
Before you apply
Experience: employer states
Written as a requirement
- “Must have relevant work experience.”
Questions worth asking: Nomaders interpretation
- The advert does not say where you can be based. Ask which countries they can legally employ or contract you from.
Produced automatically from this advert's text; not reviewed by a person. The employer's own page is the final word.
About the role
Job Title: ABA Practice Operations & Medical Billing Virtual Assistant
Position Type: Part-Time | 20 hours per week Location: Remote – Philippines Pay Rate: $6–$7 USD/hour Work Schedule: Monday–Friday, 10:00 AM–2:00 PM Pacific Time (PT) | 4 consecutive working hours daily
About the Client and Role
Our client is a U.S.-based healthcare practice specializing in Applied Behavior Analysis (ABA) therapy.
We are looking for an experienced, reliable, and proactive ABA Practice Operations & Medical Billing Virtual Assistant to support daily administrative operations, medical billing, insurance coordination, client intake, and practice management.
The ideal candidate has a strong background in ABA administration and billing , familiarity with Tricare West , and the ability to independently manage multiple responsibilities, troubleshoot systems, and keep daily operations organized.
Key Responsibilities
1. Practice Administration & Client Coordination
Manage daily emails, incoming calls, text messages, scheduling, and administrative follow-ups.
Coordinate client intake, onboarding paperwork, referrals, and related communications.
Maintain organized client records, documents, and administrative trackers.
Assist with appointment reminders, missed calls, and general inquiries using Google Voice.
Communicate professionally with families, insurance representatives, and other stakeholders.
2. Medical Billing & Insurance Coordination
Submit ABA therapy claims daily using Office Ally.
Track unpaid claims, rejected claims, denials, appeals, and accounts receivable (A/R).
Assist with payment posting, reconciliation, copays, secondary insurance, and weekly billing reports.
Verify insurance eligibility and benefits, and manage authorization requests and renewals.
Handle Tricare West insurance workflows and communicate directly with insurance companies.
Use Availity for insurance verification, authorizations, and payer-related submissions.
3. Systems Management & Technical Support
Assist with organizing, maintaining, and troubleshooting healthcare and administrative systems.
Support Motivity for scheduling, client records, clinical documentation, data collection, and practice management.
Help troubleshoot Availity, Office Ally, and other software issues.
Requirements
- ·Experience in ABA therapy administration and/or medical billing , with a solid understanding of ABA workflows.
- ·Knowledge of ABA billing processes, including CPT codes, claims submission, authorizations, denials, and insurance follow-ups.
- ·Tricare West billing and authorization experienc e, including experience from other medical specialties combined with ABA billing knowledge.
- ·Experience with medical billing systems, insurance portals, and eligibility verification.
- ·Strong healthcare administrative experience, including scheduling, client communication, documentation, and follow-ups.
Benefits
- ·Dedicated HR & Contractor Support Team: Access to world-class support for questions, guidance, contract matters, and client communication.
- ·Premium VPN Access (Optional): A secure VPN license can be provided upon request to enhance privacy and security for client-related tasks.
- ·HIPAA & Cybersecurity Training + Certification (Provided): Access to our internal HIPAA compliance training, cybersecurity modules, and certification to help you confidently handle PHI for U.S. healthcare clients.
- ·Client-Approved U.S. Holidays: Contractors may take U.S. holidays off according to the client’s needs and schedule.
- ·Client-Approved Paid or Unpaid Time Off: Time off may be granted by your client. Paid time off is optional and only if offered by the client.
How to apply
- 1Check the flexibility label above, work from home, matches where you plan to live and work.
- 2Tailor your CV to the role at Winning Assistants, mentioning your remote working experience and working hours (APAC).
- 3Apply directly on the employer's careers page using the button below. Nomaders never handles your application.
Found 5d ago. Last checked today. Always confirm the details on the original posting, salary and location can change after publication.
Listing sourced from Company boards.
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Browse all open roles$6 to $7 per hour · You'll be taken to Winning Assistants's application page. They are recruiting on behalf of a client.