QuickTeam
Executive Assistant - Financial Administration
Remote role where the employee must remain based in a particular country.
South Africa only
Employer listed it 10 months ago · Found 1h ago
Been open since 10 months ago. Long-running listings are sometimes left up after the role is filled.
Salary
Not stated
Location
South Africa only
Timezone
Not stated
Contract
Full-time
Experience
Mid
Category
Operations
This employer didn't state pay. Jobs like this usually pay around $90k–$160k a year, a typical range taken from 256 mid-level operations roles on Nomaders that do state pay. It's a guide, not an offer.
Remote flexibility
Work from home
This is a remote role, but the employee must be based in South Africa. It is work from home rather than work from anywhere.
What the employer says
- Source listing states candidate location: "Johannesburg, South Africa, Johannesburg, Gauteng, South Africa, Johannesburg, Gauteng, South Africa, Remote"
What Nomaders makes of it
- Residency required in South Africa
- Payroll and tax are likely handled in that country only
The quotes above are the employer's own words; the reading is ours. Always check the original listing and employment terms before working from another country.
About the role
QuickTeam is seeking a skilled and experienced Executive Virtual Assistant to provide comprehensive administrative support to the COO/CFO, with a strong focus on financial administration and rebate program management. This role combines traditional executive support — calendar management, correspondence, travel, and meeting coordination — with hands-on responsibility for client invoicing, rebate applications, and budget documentation. You'll need exceptional organizational skills, financial literacy, and the ability to manage a diverse set of responsibilities in a fast-paced environment.
Full-time, 40 hours/week
Fully remote, work from home
Salary: R20,000/month, commensurate with skills and experience
Availability to work during EST business hours
Responsibilities:
Client Invoicing: Prepare and process client invoices accurately and on time.
Rebate Budget Forms: Complete and manage budget forms required for rebate applications.
Load Letters: Prepare and submit load letters as required by rebate programs.
Rebate Applications: Prepare, submit, and track rebate applications from start to finish.
Closeout Documentation: Manage rebate closeout documentation and ensure timely submission.
Program Research: Research available rebate programs and provide concise summaries and recommendations to the COO.
Program Administrator Liaison: Maintain regular communication with rebate program administrators regarding the status of applications and closeouts.
Progress Tracking: Update and maintain Google Sheets to accurately track project progress, rebates, and related documentation.
Stakeholder Meetings: Attend Microsoft Teams meetings with rebate companies to discuss the status of rebate applications and closeouts.
Client Liaison: Liaise with clients to obtain all required documentation for rebate applications.
Project Manager Collaboration: Maintain strong communication and collaborate closely with Project Managers throughout the project lifecycle.
Ongoing Training: Participate in regular training sessions with the COO to stay up to date on rebate programs, processes, and industry requirements.
Calendar Management: Efficiently manage the COO/CFO's complex and ever-changing schedule, including meetings, conference calls, and appointments. Anticipate scheduling conflicts and proactively resolve them.
Email and Correspondence: Monitor and prioritize the inbox, draft and respond to emails, and ensure timely and accurate communication with internal and external stakeholders.
Travel Arrangements: Arrange travel logistics including flights, accommodations, transportation, and itinerary planning.
Meeting Coordination: Prepare agendas, coordinate logistics, take minutes, track action items, and follow up on outstanding tasks.
Confidentiality and Discretion: Handle sensitive and confidential financial and business information with the highest level of integrity.
Documentation and Filing: Organize and maintain files, records, and documentation, both electronic and physical, ensuring easy retrieval.
Requirements
- ·Availability to work during EST business hours
- ·Responsibilities:
- ·Client Invoicing: Prepare and process client invoices accurately and on time.
- ·Rebate Budget Forms: Complete and manage budget forms required for rebate applications.
- ·Load Letters: Prepare and submit load letters as required by rebate programs.
Benefits
No benefits package published with this listing. Ask about it at first interview.
How to apply
- 1Check the flexibility label above, work from home, matches where you plan to live and work.
- 2Tailor your CV to the role at QuickTeam, mentioning your remote working experience.
- 3Apply directly on the employer's careers page using the button below. Nomaders never handles your application.
Found 2h ago. Last checked today. Always confirm the details on the original posting, salary and location can change after publication.
Listing sourced from Company boards.
Similar roles
Other open operations roles with comparable remote rules.
Free to apply, no account needed.
Typically $90k to $160k per year · You'll be taken to the employer's careers page.