Executive Assistant & Bookkeeping Coordinator (012-1260)

​​Looking for Philippines-based candidates

Job Role: Executive Assistant & Bookkeeping Coordinator

Compensation range: $1,800 AUD - $2,500 AUD / Monthly

Engagement type: Independent Contractor Agreement

Work Schedule: This role is expected to align with the AU business hours (approx. 9 AM - 5 PM, Monday to Friday) for collaboration, but as a contractor, you’ll have flexibility in how you manage your time.

Who We Are: At Hunt St, we help Australian companies hire top remote talent in the Philippines. For this role, you will be engaged directly by the client as an independent contractor. We are not an outsourcing agency. All of our roles are 100% remote so you'll be able to work from home.

Who The Client Is: Our client is a residential and commercial trade services provider specializing in electrical installations, maintenance, and repairs. As part of its continued growth, the business is expanding under a unified services brand to include refrigeration and plumbing services. They are a small, fast-growing team focused on building scalable systems and processes, with a strong commitment to operational excellence and sustainable growth.

Role Overview: We're looking for an experienced Executive Assistant & Bookkeeping Coordinator to take ownership of our day-to-day finance and back-office administration, allowing the business owner to focus on growth rather than paperwork.

Initially working alongside the current Australian bookkeeper during a structured handover and training period, you will progressively take ownership of the business's day-to-day bookkeeping, payroll, accounts and associated administrative functions. You'll manage invoicing, purchase orders, and maintain accurate records in Xero and ServiceTitan. This is a varied role that extends beyond bookkeeping—you'll also support operational administration and take on additional responsibilities as you grow with the business.

Key Responsibilities:

Finance, Bookkeeping & Accounts

Manage day-to-day bookkeeping and maintain accurate financial records in Xero.

Process supplier bills and manage accounts payable.

Complete bank and credit card reconciliations.

Manage accounts receivable, including customer invoicing and following up outstanding accounts.

Reconcile supplier statements and investigate missing invoices, credits and discrepancies.

Prepare supplier payment runs for management approval.

Maintain the chart of accounts and ensure transactions are coded correctly, including appropriate GST treatment.

Process employee expense reimbursements, including entering receipts as bills, coordinating payment approval and issuing remittances.

Maintain supporting financial documentation and records.

Assist with month-end and financial reporting as required.

Payroll & Employee Administration

Process weekly payroll from employee timesheets.

Review timesheets for completeness and follow up missing or unclear information.