HireHawk
Executive Operations Assistant (Remote) | LATAM
Remote role where the employee must remain based in a particular country.
Colombia only
Employer listed it 3 months ago · Added yesterday
Been open since 3 months ago. Long-running listings are sometimes left up after the role is filled.
Salary
Not stated
Location
Colombia only
Timezone
Not stated
Contract
Full-time
Experience
Mid
Category
Operations
This employer didn't state pay. Jobs like this usually pay around $80k–$155k a year, a typical range taken from 271 mid-level operations roles on Nomaders that do state pay. It's a guide, not an offer.
Remote flexibility
Work from home
This is a remote role, but the employee must be based in Colombia. It is work from home rather than work from anywhere.
What the employer says
- Source listing states candidate location: "Bogotá, Colombia"
What Nomaders makes of it
- Residency required in Colombia
- Payroll and tax are likely handled in that country only
The quotes above are the employer's own words; the reading is ours. Always check the original listing and employment terms before working from another country.
About the role
Location: Remote / Virtual
Job Type: Full-Time
Salary Range: $1,700–$2,100 USD/month (Depending on experience)
Schedule: Monday to Friday | 9:00 am - 6:00 pm EST
About Us
HireHawk connects skilled professionals with high-quality remote career opportunities for growing companies. We work with globally distributed talent and match candidates with roles where ownership, communication, and reliability genuinely matter. This opportunity is with a scaling startup team that needs a trusted executive partner who can bring structure, discretion, and momentum to daily operations.
This is not a traditional calendar-only Executive Assistant role. You will become a trusted right-hand partner to the Founder & CEO, helping protect their time, improve follow-through, and keep key company operations running smoothly. The role blends executive support, operations coordination, people administration, light recruiting support, finance administration, inventory forecasting, and cross-functional project management. It is a strong fit for someone who enjoys variety, takes ownership without waiting to be asked, and can bring calm, clarity, and structure to a busy startup environment.
Responsibilities:
Own the Founder & CEO’s calendar with careful prioritization, conflict prevention, daily calendar sweeps, and clear follow-up blocks for important action items
Monitor and organize executive inboxes multiple times daily, including sorting, labeling, surfacing urgent items, and coordinating thoughtful responses to scheduling requests
Coordinate internal and external meetings across stakeholders, ensuring details are accurate, agendas are clear, and follow-through does not fall through the cracks
Manage domestic business travel logistics for speaking engagements and company needs, including schedules, materials, delivery coordination, and visibility for the broader team
Vet incoming speaking opportunities and help leadership evaluate which events are worth time, travel, and operational investment
Support people operations by helping with onboarding, Gusto-related requests, PTO tracking, contractor administration, and compliance-related coordination
Review candidate resumes against leadership-provided hiring criteria and help keep recruiting workflows organized and moving
Complete monthly budget reconciliations, enter actuals by deadline, and review QuickBooks transaction categorizations for accuracy
Assist with invoice and Bill.com approval workflows, insurance renewals, audits, and documentation gathering for accounting and administrative partners
Complete weekly inventory forecasting and update company-wide reporting documents with relevant travel, PTO, scheduling, and operational information
Requirements
Must-Have:
5+ years of experience as an Executive Assistant, Operations Coordinator, Administrative Operations Specialist, or similar role
Experience supporting a founder, CEO, or senior executive in a startup, high-growth, or highly fluid business environment
Strong executive calendar management, complex scheduling, inbox organization, and communication coordination experience
Excellent written and verbal English communication skills, with the judgment to represent leadership professionally
Requirements
- ·5+ years of experience as an Executive Assistant, Operations Coordinator, Administrative Operations Specialist, or similar role
- ·Experience supporting a founder, CEO, or senior executive in a startup, high-growth, or highly fluid business environment
- ·Strong executive calendar management, complex scheduling, inbox organization, and communication coordination experience
- ·Excellent written and verbal English communication skills, with the judgment to represent leadership professionally
- ·High attention to detail, strong follow-through, and the ability to manage multiple priorities without constant oversight
Benefits
- ·Access to a $200K+ perk marketplace with discounts on 150+ global services.
- ·Option to withdraw up to 50% of approved earnings before payday.
How to apply
- 1Check the flexibility label above, work from home, matches where you plan to live and work.
- 2Tailor your CV to the role at HireHawk, mentioning your remote working experience.
- 3Apply directly on the employer's careers page using the button below. Nomaders never handles your application.
Found 1d ago. Last checked 23 Sept. Always confirm the details on the original posting, salary and location can change after publication.
Listing sourced from Company boards.
Similar roles
Other open operations roles with comparable remote rules.
Free to apply, no account needed.
Typically $80k to $155k per year · You'll be taken to the employer's careers page.