Senior Executive Assistant to Co-Founder

Why This Role Exists

We don’t need a typical administrative assistant.

We need someone who ensures the Co-Founder’s day runs smoothly, operations stay on track, and nothing falls through the cracks .

This role sits at the center of leadership support, operational efficiency, and stakeholder communication —directly impacting decision-making, team alignment, and business execution.

What You’ll Be Responsible For (Outcomes)

You manage and optimize the CEO’s calendar → Priorities, meetings, and deadlines are coordinated efficiently and without conflicts

You act as a trusted point of contact → Internal teams and external stakeholders experience clear, professional, and timely communication

You ensure follow-through on deliverables → Tasks are tracked, deadlines are met, and nothing is overlooked

You prepare, review, and manage critical documents → Agreements, reports, and internal communications are accurate, organized, and ready when needed

You streamline operations and research proactively → Information is gathered, organized, and presented to support decision-making

You coordinate meetings and communications → Appointments, confirmations, and updates are handled without delays

You handle sensitive information responsibly → Confidentiality and professionalism are maintained at all times

You support additional initiatives as needed

→ Social media management, team coordination, or ad hoc projects are executed efficiently

What You’ve Done Before

5+ years of experience as an Executive Assistant or in a similar role (non-negotiable)

Proven experience supporting C-level executives (CEO, Founder, or similar)

Strong experience in calendar management, client communication, and document preparation

Excellent written and verbal communication skills

Highly organized with strong attention to detail and follow-through

Ability to multitask, prioritize, and adapt in fast-paced environments

Proficiency in Google Workspace and ability to quickly learn new tools

Who You Are

Proactive — you anticipate needs and act before being asked