Executive Assistant III

At Affirm, we exist for the moments that matter—giving people a clear, predictable way to pay over time, with no hidden fees, no surprises, and no tradeoffs on what matters most.

Affirm is reinventing credit to make it more honest and friendly, giving consumers the flexibility to buy now and pay later without any hidden fees or compounding interest.

We’re looking for a resourceful, proactive, and detail-oriented Executive Assistant to support two Vice Presidents across our UK business and EMEA Technology organisation. In this role, you’ll help leaders operate effectively by managing calendars, coordinating travel and events, supporting meeting preparation, and maintaining strong documentation and record-keeping practices.

You’ll partner closely with teams in the UK and internationally, including the Affirm Leadership Support Team, and cross-functional partners across the business. You’ll report directly to the VP, Country Manager UK and the VP, EU Engineering

What You’ll Do

Provide high-quality administrative support to two Vice Presidents

Manage inboxes, calendars, scheduling, and meeting prioritisation to help leaders use their time effectively

Co-ordinate core meetings in the daily / weekly / monthly operating plan for both leaders, ensuring attendance, drafting and distributing agendas, preparing materials, creating decks / notion pages, communicating with attendees and ensuring follow up actions are shared in a timely manner and tracked to completion.

Manage incoming correspondence, including email and physical mail, and coordinate timely intake and forwarding from the managed office facility

Ensure leaders are fully prepared for all core meetings that they attend linking all relevant documentation into calendar invites and providing timely reminders, blocking off time in diaries to ensure sufficient preparation and review time.

Co-ordinate team events, team-building activities, and onsite/offsite meetings in various locations, including travel as needed.

Ensure monthly in-office days are planned and well attended, including booking office space, organising food and refreshments, ensuring AV equipment is available and operational.

Plan and co-ordinate all travel for both VPs in good time ensuring tracking, monitoring and communication of any delays , cancellations and changes to travel plans.

Support and complete expense reporting and travel coordination through Navan travel system

Prepare documents and presentations using Google Suite and Microsoft Office develop skills of AI tools

Provide administrative support and coordination for UK and EMEA projects and programmes as needed

Pro-actively engage and develop effective ways of working utilising AI tools.

Work collaboratively with the support team across the business, providing cover where needed and ensuring cover is planned during planned time off.

What We Look For

8+ years of relevant executive support experience

Experience supporting Board level leaders in a fast-paced, dynamic, and cross-functional environment

Ability to work independently while collaborating effectively across teams, functions, and markets

Comfortable and proven experience of working in a remote environment

Complete discretion and confidentiality in all matters