Payroll Analyst

Who We Are

Notion is the collaborative AI workspace where teams and agents think together . We're building one place where your knowledge, projects, meetings, and AI tools live side by side, so work is faster, clearer, and less fragmented. Millions of individuals, small teams, and large companies run their work on Notion.

Notinos (our employees) are customer zero in bringing this future of work to life. We care about craft, building things that last, and the belief that great work is still fundamentally human. Our goal isn’t to ship the next feature. Each and every team of Notinos is working to set the standard for how humans work together in the AI era. From building a business’s system of record to making and managing AI agents to automating away the busy work, we care deeply about giving our customers more time for their life’s work.

About the Role:

As a Payroll Analyst on our Accounting team, you’ll manage accurate, on-time U.S. payrolls and provide operational coverage for the payroll team. In this role, you’ll help keep a fast-growing workforce compliant and dependable while improving the systems and workflows that make payroll seamless for employees. You’ll partner closely with the Accounting, People Ops, and Benefits teams to refine existing processes and systems in a fast-changing environment. Expect hands-on processing, ongoing improvements, and accountability for precision and employee trust.

This role can be based in either San Francisco or New York City. We work from our offices on Mondays, Tuesdays and Thursdays (our Anchor Days) because we do our best thinking and building together in person. We’re looking for someone who’s excited to work alongside the team during those days.

What You'll Achieve:

Manage and reconcile all bi-weekly, quarterly (commissions), and off cycle payrolls using Workday for employees in the United States

Own and administer the Workday Time Tracking module for all non-exempt hourly employees to ensure timecards are accurately submitted and approved on time

Process all leave of absence amounts, fringe benefits (e.g. Carrot and BenePass), equity transactions, and 401K/Roth contributions using Fidelity

Liaise with the ADP support team to ensure the accuracy and timely processing of garnishments, taxes, and net pay

Collaborate closely with the People team, Finance team, and external payroll partners to identify and improve payroll workflows

Provide excellent employee experience as the first point of contact for all U.S. payroll inquires

Ability to generate and analyze payroll reports using Workday

Reconcile and prepare month end U.S. payroll journal entries

Assist with balance sheet reconciliations

Serve as additional support to the Senior Payroll Analyst

Complete ad-hoc tasks and other duties as assigned

Skills You'll Need to Bring:

4+ years of U.S. payroll processing experience for mid-market / scaling enterprises

2+ years of experience with Workday payroll system

Strong knowledge of U.S. payroll compliance and understanding of Federal/State payroll tax and labor laws

Ability to handle multiple projects and competing priorities in a high growth environment

Highly proficient in MS Excel (e.g. vlookups, pivot tables, and formulas) with the curiosity to use AI tools thoughtfully in payroll workflows