Luma AI
Executive Assistant
Part remote, part office, you need to live within commuting distance of a named location.
Hybrid · London, UK
Employer listed it 4 weeks ago · Added 2 days ago
Been open since 4 weeks ago, still being checked, but it has been live a while.
Salary
Not stated
Location
Hybrid · London, UK
Timezone
GMT
Contract
Full-time
Experience
Senior
Category
Operations
This employer didn't state pay. Jobs like this usually pay around $115k–$180k a year, a typical range taken from 165 senior-level operations roles on Nomaders that do state pay. It's a guide, not an offer.
Remote flexibility
Hybrid
This role is only partly remote, the employer expects time in the office around London, UK, Hybrid, so you need to live within commuting distance.
What the employer says
- Source listing states candidate location: "London, UK, Hybrid"
- Listing mentions "Hybrid"
What Nomaders makes of it
- Not suitable if you plan to move between countries
The quotes above are the employer's own words; the reading is ours. Always check the original listing and employment terms before working from another country.
About the role
About Luma AI:
Luma's mission is to build multimodal AI to expand human imagination and capabilities. We believe that multimodality is critical for intelligence. To go beyond language models and build more aware, capable and useful systems, the next step function change will come from vision. So we are working on training and scaling up multimodal foundation models for systems that can see and understand, show and explain, and eventually interact with our world to effect change.
Where You Come In:
This is a call to the operational architects of Luma's next creative frontier. As our UK Executive Assistant, you won't just manage schedules; you will build the foundational operational backbone for our expansion into Europe. This is a rare opportunity to be the cultural and operational bridge in an ambiguous environment where your impact will directly transform our technological marvel into an indispensable tool for the world's leading creators.
What You'll Do:
This is a 0-to-1 opportunity, not a maintenance role. You will:
Act as a strategic partner and gatekeeper, enabling effective strategic prioritization for our Head of EMEA.
Serve as the primary cultural and operational bridge, ensuring fluid communication and collaboration between our US HQ (PST), EMEA, and Middle East teams.
Provide comprehensive administrative and operational support to our Head of EMEA (75%) and the broader EMEA leadership team (25%).
Manage complex calendars, orchestrate intricate travel logistics, and coordinate high-stakes regional events, optimizing executive time and operational efficiency.
Proactively identify and solve operational challenges, creating scalable solutions from scratch in an ambiguous, fast-paced environment.
Handle high-stakes logistics and VIP stakeholder management, ensuring a world-class experience for all Luma partners and visitors in EMEA.
Operate with flexibility during unsociable hours to accommodate collaboration across global time zones, particularly the 4 PM - 10 PM UK peak for PST alignment.
Who You Are:
A minimum of 7 years of professional experience as an Executive Assistant or Executive Business Partner, supporting regional leadership for US-headquartered high-growth technology companies.
A proven "builder" with a proactive problem-solving mindset and a demonstrated history of driving tangible, high-impact results in fast-paced, resource-constrained settings.
Exceptional "high agency" and clarity, with the ability to thrive in ambiguity, adapt quickly, and take extreme ownership of work end-to-end.
Crisp, high-energy communication skills, with the ability to act as a trusted proxy for the executive.
Expert proficiency in modern collaboration tools including Slack, Notion, and Google Workspace.
A relentless executor who can point to specific operational outcomes they personally owned and delivered, proving their ability to execute without an established playbook.
What Sets You Apart (Bonus Points):
Direct experience in setting up new offices or organizing regional offsites for a growing organization.
Experience in fast-paced creative & media technology companies (e.g., Spotify, TikTok, Netflix, Snap Inc.).
Background in Venture Capital or Private Equity operations, handling high-stakes logistics and VIP stakeholders.
Requirements
The employer hasn't listed requirements separately, they're described in the role summary above and on the original listing.
Benefits
No benefits package published with this listing. Ask about it at first interview.
How to apply
- 1Check the flexibility label above, hybrid, matches where you plan to live and work.
- 2Tailor your CV to the role at Luma AI, mentioning your remote working experience and working hours (GMT).
- 3Apply directly on the employer's careers page using the button below. Nomaders never handles your application.
Found 2d ago. Last checked today. Always confirm the details on the original posting, salary and location can change after publication.
Listing sourced from Company boards.
Similar roles
Other open operations roles with comparable remote rules.
Free to apply, no account needed.
Typically $115k to $180k per year · You'll be taken to the employer's careers page.