Fireworks AI
Recruiting Coordinator [Contract]
Part remote, part office, you need to live within commuting distance of a named location.
Hybrid · San Mateo
Employer listed it 5 weeks ago · Added today
Been open since 5 weeks ago, still checked daily, but it has been live a while.
Salary
Not stated
Location
Hybrid · San Mateo
Timezone
Not stated
Contract
Contract
Experience
Mid
Category
Operations
This employer didn't state pay. Jobs like this usually pay around $80k–$155k a year, a typical range taken from 271 mid-level operations roles on Nomaders that do state pay. It's a guide, not an offer.
Remote flexibility
Hybrid
This role is only partly remote, the employer expects time in the office around San Mateo, Hybrid, so you need to live within commuting distance.
What the employer says
- Source listing states candidate location: "San Mateo, Hybrid"
- Listing mentions "Hybrid"
What Nomaders makes of it
- Not suitable if you plan to move between countries
The quotes above are the employer's own words; the reading is ours. Always check the original listing and employment terms before working from another country.
About the role
About Us:
Fireworks is the platform for specialized intelligence, enabling companies to build, train, and serve AI models tailored to their own data, workflows, and products. Founded by the team behind PyTorch and backed by AMD, Atreides, Benchmark Capital, Index Ventures, Lightspeed, NVIDIA, Sequoia Capital, and TCV, Fireworks powers production AI with hundreds of state-of-the-art open models across text, image, embedding, audio, and multimodal workloads. Today, Fireworks is a Series D company valued at $17.5 billion, bringing together an ambitious, collaborative team that's building the future of enterprise AI.
About the Role
We’re looking for a highly organized, detail-oriented Recruiting Coordinator who will take full ownership of our end-to-end interview coordination and play a critical role in keeping our recruiting engine running smoothly as we scale. This role is perfect for someone who thrives in fast-paced environments, is exceptionally proactive in communication, and takes pride in delivering an outstanding candidate experience while ensuring operational excellence behind the scenes.
Key Responsibilities
Own end-to-end interview scheduling for all roles, including technical rounds and take-home assignments.
Serve as the primary candidate point of contact with clear, timely communication.
Lead onsite interview logistics, including room setup, interviewer prep, and candidate hosting.
Monitor communication from candidates and interviewers and act quickly to keep processes moving.
Maintain accurate ATS data, including status updates, tagging, documentation, and requisition cleanup.
Support compliance, data accuracy, and consistent record keeping.
Create and update process guides, checklists, and templates.
Partner with recruiters to streamline workflows and improve recruiting operations.
Assist with logistics, materials, and follow-ups for recruiting events.
Collaborate with hiring managers and interviewers to ensure alignment and readiness.
Support additional recruiting and people operations tasks as needed in a fast-paced environment.
Preferred Attributes
Extreme ownership mindset — full responsibility for schedules, communications, and outcomes
High responsiveness and urgency — you act immediately on scheduling needs; deadlines are “now/asap”
Strong attention to detail
Clear, confident communicator who can coordinate across candidates, recruiters, and hiring teams
Comfort in fast-changing environments with multiple priorities in motion
Proactive problem-solver who anticipates issues before they occur
Preferred Qualifications:
Requirements
- ·2 years of experience with scheduling tools, calendar management, or ATS systems (Ashby preferred)
- ·Experience supporting technical recruiting processes and familiarity with common technical interview formats (coding exercises, take-home challenges, technical screens, and system design rounds).
- ·Solve Hard Problems: Tackle challenges at the forefront of AI infrastructure, from low-latency inference to scalable model serving.
- ·Build What’s Next: Work with bleeding-edge technology that impacts how businesses and developers harness AI globally.
- ·Ownership & Impact: Join a fast-growing, passionate team where your work directly shapes the future of AI—no bureaucracy, just results.
Benefits
No benefits package published with this listing. Ask about it at first interview.
How to apply
- 1Check the flexibility label above, hybrid, matches where you plan to live and work.
- 2Tailor your CV to the role at Fireworks AI, mentioning your remote working experience.
- 3Apply directly on the employer's careers page using the button below. Nomaders never handles your application.
Found 21h ago. Last checked today. Always confirm the details on the original posting, salary and location can change after publication.
Listing sourced from Company boards.
Similar roles
Other open operations roles with comparable remote rules.
Free to apply, no account needed.
Typically $80k–$155k · You'll be taken to the employer's careers page.