Executive Assistant to CTO (co-founder) & Head of Engineering

ABOUT BASETEN

Baseten powers mission-critical inference for the world's most dynamic AI companies, like Cursor, Notion, OpenEvidence, Abridge, Clay, Gamma, and Writer. By uniting applied AI research, flexible infrastructure, and seamless developer tooling, we enable companies operating at the frontier of AI to bring cutting-edge models into production. We're growing quickly and recently raised our $1.5B Series F , led by Altimeter Capital, Conviction Partners, and Spark Capital. Join us and help build the platform engineers turn to ship AI products.

THE ROLE

We’re looking for an experienced Executive Assistant to support our CTO (co-founder) and Head of Engineering. This is a highly operational role that goes well beyond calendar management. You’ll own the day-to-day operating rhythm of the Engineering organization, ensuring leaders are prepared, priorities stay coordinated, and critical meetings, communications, and follow-ups happen seamlessly.

You’ll partner closely with senior engineering leaders and serve as a trusted point of coordination for employees, customers, candidates, and external partners. Success in this role comes from exceptional organization, judgment, attention to detail, and the ability to keep many moving pieces aligned in a fast-growing environment.

RESPONSIBILITIES

Own complex calendar management for the CTO and Head of Engineering, balancing shifting priorities while ensuring time is allocated intentionally

Ensure leaders are prepared for every day and every meeting by proactively managing agendas, materials, context, logistics, and follow-ups so time is used effectively and decisions move forward

Support forward-looking calendar planning, coordinating recurring operating cadences including roadmap planning, leadership meetings, P0 reviews, Engineering All Hands, and other cross-functional forums

Own the operational cadence of the Engineering organization, including weekly leadership meetings, monthly Show & Tells, Engineering All Hands, roadmap planning, and other recurring forums

Support the CTO (co-founder) and Head of Engineering in delivering an exceptional candidate and new hire experience—from providing high-touch support for executive candidates during onsite interviews to ensuring new team members are welcomed personally during their first week

Partner with customers and external partners to coordinate executive meetings, visits, and other engagements

Manage executive inboxes, helping prioritize communications, triage requests, and ensure timely follow-up

Coordinate domestic and international travel, including last-minute changes

Continuously improve how the Engineering leadership team operates by identifying opportunities to make processes more efficient, scalable, and reliable

REQUIREMENTS

5+ years of experience supporting senior Engineering leaders (CTO, VP Engineering, Head of Engineering, or similar) in a high-growth technology company. You understand how technical organizations operate and have experience supporting engineering operating rhythms, technical planning cycles, and fast-moving product development teams.

Exceptional organizational skills with the ability to manage multiple competing priorities without dropping details

Outstanding written and verbal communication skills, with strong judgment about when and how to communicate on behalf of executives

Demonstrated ability to coordinate complex cross-functional initiatives involving many stakeholders

Experience managing complex calendars, travel, executive communications, and recurring operating cadences

Comfortable working with senior leaders, customers, candidates, and external partners with professionalism and executive presence

Proactive, resourceful, and highly autonomous. You anticipate needs before they become problems.

High attention to detail and a strong sense of ownership. You take pride in creating structure, improving processes, and ensuring nothing falls through the cracks.