Winning Assistants
More roles at Winning AssistantsHealthcare Operations Coordinator - Medical & Aesthetics
Remote role where the employee must remain based in a particular country.
Philippines only
From the employer's advert: Position Type: Full-Time Work Schedule: Monday–Friday | 8:00 AM – 5:00 PM EDT / 9:00AM - 6:00PM EDT with (1hr unpaid lunch break) Location: Remote – Philippines Pay Rate: $6–$7 USD/hour, depending on experience
Employer listed it 4 days ago · Added 2 days ago
First listed 4 days ago and still open.
Salary
$6 to $7 per hour
Location
Philippines only
Timezone
APAC
Contract
Full-time
Experience
Mid
Category
Operations
Stated by the employer in the job description
What the advert says
Quoted word for word from the employer's advert. Where it says nothing, we say so.
- Working hours
- Not mentioned in the advert
- Where you can work from
- Location eligibility not confirmed
- Contract
Position Type: Full-Time Work Schedule: Monday–Friday | 8:00 AM – 5:00 PM EDT / 9:00AM - 6:00PM EDT with (1hr unpaid lunch break) Location: Remote – Philippines Pay Rate: $6–$7 USD/hour, depending on experience
- Experience asked for
Minimum of 2–3 years of experience as a Medical Office Manager or in a healthcare management role involving practice operations, reporting, billing, and accounts receivable/accounts payable (AR/AP) management.
- Pay
Position Type: Full-Time Work Schedule: Monday–Friday | 8:00 AM – 5:00 PM EDT / 9:00AM - 6:00PM EDT with (1hr unpaid lunch break) Location: Remote – Philippines Pay Rate: $6–$7 USD/hour, depending on experience
Remote flexibility
Work from home
This is a remote role, but the employee must be based in Philippines. It is work from home rather than work from anywhere.
What the employer says
- Source listing states candidate location: "Philippines, Remote"
- Job description states: "U.S.-based"
What Nomaders makes of it
- Payroll and tax are likely handled in that country only
The quotes above are the employer's own words; the reading is ours. Always check the original listing and employment terms before working from another country.
Before you apply
Experience: employer states
Written as a requirement
- “Minimum of 2–3 years of experience as a Medical Office Manager or in a healthcare management role involving practice operations, reporting, billing, and accounts receivable/accounts payable (AR/AP) management.”
- “Must have relevant work experience.”
Written as a nice-to-have
- “At least 1 year of recent hands-on AthenaHealth experience, ideally in the most recent role, specifically involving reporting and encounter management.”
- “Direct aesthetics experience and prior HEDIS or CIN program management are not required.”
Questions worth asking: Nomaders interpretation
- The advert does not say where you can be based. Ask which countries they can legally employ or contract you from.
Produced automatically from this advert's text; not reviewed by a person. The employer's own page is the final word.
About the role
Job Title: Healthcare Operations Coordinator – Medical & Aesthetics
Position Type: Full-Time Work Schedule: Monday–Friday | 8:00 AM – 5:00 PM EDT / 9:00AM - 6:00PM EDT with (1hr unpaid lunch break) Location: Remote – Philippines Pay Rate: $6–$7 USD/hour, depending on experience
About the Client and Role
Our client operates two U.S.-based healthcare practices specializing in internal medicine, primary care, preventive health, longevity, and medical aesthetics.
We are looking for an experienced and proactive Healthcare Operations Coordinator to oversee daily administrative operations and coordinate approximately 10–15 staff members across both practices.
In this role, you'll work closely with physicians, staff, and external service partners to keep operations running smoothly, monitor performance, resolve concerns, and ensure important tasks are completed on time.
The position focuses on p ractice operations, staff coordination, AthenaHealth reporting, and encounter management , rather than independently handling specialized billing or credentialing functions.
Key Responsibilities
1. Practice Operations & Team Coordination (Primary Focus)
Oversee daily administrative operations across two healthcare practices.
Coordinate daily workflows and provide operational oversight for approximately 10–15 staff members.
Monitor staff schedules, responsibilities, and task completion to ensure efficient operations.
Communicate physician feedback, address operational concerns, and coordinate workflow improvements.
Support staff training and ensure established procedures are followed.
Identify operational issues and proactively follow up on outstanding tasks.
2. AthenaHealth, Reporting & Encounter Management
Generate and review AthenaHealth reports to monitor practice performance and identify outstanding issues.
Review daily patient encounters and verify or enter procedure codes provided or confirmed by physicians.
Identify missing or incomplete encounter information and coordinate corrections with physicians.
Monitor billing reports, accounts receivable, and claim denials, coordinating follow-ups with the external billing team.
Coordinate with external credentialing partners regarding outstanding requirements and updates.
Support healthcare quality initiatives by coordinating with staff and the CIN coordinator on HEDIS-related activities.
3. Administrative, Vendor & Staff Management
Coordinate staff scheduling, attendance monitoring, routine PTO approvals, and payroll preparation.
Requirements
- ·Minimum of 2–3 years of experience as a Medical Office Manager or in a healthcare management role involving practice operations, reporting, billing, and accounts receivable/accounts payable (AR/AP) management.
- ·At least 1 year of recent hands-on AthenaHealth experience, ideally in the most recent role, specifically involving reporting and encounter management.
- ·Proven experience overseeing healthcare staff, coordinating daily medical practice operations, and working closely with physicians.
- ·Solid understanding of healthcare administrative workflows, billing processes, and operational reporting.
- ·Strong organizational, problem-solving, leadership, and follow-up skills.
Benefits
- ·Dedicated HR & Contractor Support Team: Access to world-class support for questions, guidance, contract matters, and client communication.
- ·Premium VPN Access (Optional): A secure VPN license can be provided upon request to enhance privacy and security for client-related tasks.
- ·HIPAA & Cybersecurity Training + Certification (Provided): Access to our internal HIPAA compliance training, cybersecurity modules, and certification to help you confidently handle PHI for U.S. healthcare clients.
- ·Client-Approved U.S. Holidays: Contractors may take U.S. holidays off according to the client’s needs and schedule.
- ·Client-Approved Paid or Unpaid Time Off: Time off may be granted by your client. Paid time off is optional and only if offered by the client.
How to apply
- 1Check the flexibility label above, work from home, matches where you plan to live and work.
- 2Tailor your CV to the role at Winning Assistants, mentioning your remote working experience and working hours (APAC).
- 3Apply directly on the employer's careers page using the button below. Nomaders never handles your application.
Found 3d ago. Last checked today. Always confirm the details on the original posting, salary and location can change after publication.
Listing sourced from Company boards.
Similar roles
Other open operations roles with comparable remote rules.
Browse all open roles$6 to $7 per hour · You'll be taken to the employer's careers page.