Winning Assistants
Medical Scheduling & Records Coordinator - Occupational Healthcare
Remote role where the employee must remain based in a particular country.
Philippines only
Employer listed it 8 days ago · Found 2h ago
First listed 8 days ago and still open.
Salary
Not stated
Location
Philippines only
Timezone
Not stated
Contract
Part-time
Experience
Mid
Category
Operations
This employer didn't state pay. Jobs like this usually pay around $90k–$160k a year, a typical range taken from 271 mid-level operations roles on Nomaders that do state pay. It's a guide, not an offer.
Remote flexibility
Work from home
This is a remote role, but the employee must be based in Philippines. It is work from home rather than work from anywhere.
What the employer says
- Source listing states candidate location: "Philippines, Remote"
What Nomaders makes of it
- Residency required in Philippines
- Payroll and tax are likely handled in that country only
The quotes above are the employer's own words; the reading is ours. Always check the original listing and employment terms before working from another country.
About the role
Medical Scheduling & Records Coordinator — Occupational Healthcare
Position Type: Part-Time Work Hours: 10:00 AM – 2:00 PM Bermuda Time Work Days: Sunday to Thursday Salary: $5–$6 per hour, depending on experience Workplace: Remote
DESCRIPTION
About the Client & Role
Our client is an occupational healthcare organization in Bermuda managing employee health services, medical appointments, fit-to-work documentation, billing information, and coordination with physicians and vendors.
They are seeking a highly organized and detail-oriented Medical Scheduling & Records Coordinator — Occupational Healthcare to support appointment scheduling, patient follow-up, medical records tracking, documentation, EMR updates, and administrative coordination.
This role has a strong focus on scheduling, appointment reminders, follow-ups, medical documentation, and accurate data management . The ideal candidate is proactive, independent, highly organized, and comfortable coordinating with patients, supervisors, physicians, and vendors to ensure appointments and required documentation are completed on time.
Responsibilities
Appointment Scheduling & Patient Follow-Up
Schedule occupational health appointments and maintain accurate patient schedules.
Send appointment reminders and follow up with patients to confirm attendance or complete scheduling needs.
Track pending appointments, missed appointments, rescheduling needs, and outstanding patient follow-ups.
Coordinate appointment details with patients, supervisors, physicians, vendors, and internal team members.
Maintain strong follow-through to ensure scheduling items are completed and not left unresolved.
Medical Records & Fit-to-Work Documentation
Collect and document information following physician appointments.
Gather blood work, hearing and vision screening results, fit-to-work notes, and other required occupational health records.
Follow up with physician offices and vendors to obtain missing or incomplete documentation.
Ensure patient records and occupational health documentation are complete, accurate, and properly updated.
EMR, Excel & Administrative Support
Update Excel spreadsheets and PrognoCis EMR using information collected from physician offices and other systems.
Support the transition of workflows and data from Excel to PrognoCis .
Maintain accurate administrative records, tracking sheets, and patient documentation.
Learn client systems thoroughly and identify opportunities to improve administrative workflows.
Requirements
- ·Required Experience & Skills
- ·Experience with medical scheduling, appointment coordination, patient follow-up, healthcare administration, or medical office support.
- ·Strong experience scheduling appointments, sending reminders, tracking confirmations, and following up on unresolved scheduling needs.
- ·Previous experience using an EMR/EHR system.
- ·Strong proficiency with Microsoft Excel and experience maintaining detailed healthcare or administrative spreadsheets.
Benefits
- ·Dedicated HR & Contractor Support Team: Access to world-class support for questions, guidance, contract matters, and client communication.
- ·Premium VPN Access (Optional): A secure VPN license can be provided upon request to enhance privacy and security for client-related tasks.
- ·HIPAA & Cybersecurity Training + Certification (Provided): Access to our internal HIPAA compliance training, cybersecurity modules, and certification to help you confidently handle PHI for U.S. healthcare clients.
- ·Client-Approved U.S. Holidays: Contractors may take U.S. holidays off according to the client’s needs and schedule.
- ·Client-Approved Paid or Unpaid Time Off: Time off may be granted by your client. Paid time off is optional and only if offered by the client.
How to apply
- 1Check the flexibility label above, work from home, matches where you plan to live and work.
- 2Tailor your CV to the role at Winning Assistants, mentioning your remote working experience.
- 3Apply directly on the employer's careers page using the button below. Nomaders never handles your application.
Found 2h ago. Last checked today. Always confirm the details on the original posting, salary and location can change after publication.
Listing sourced from Company boards.
Similar roles
Other open operations roles with comparable remote rules.
Free to apply, no account needed.
Typically $90k to $160k per year · You'll be taken to the employer's careers page.