Finance Manager AU (Xero & Simpro)

About The Client

The client is a Gold Coast-based air conditioning business with more than 50 years of history and around 80 staff across Gold Coast, Sunshine Coast and Ipswich. They are Queensland's largest Daikin Specialist Dealer, completing roughly 4,000 jobs a year across their residential builder and service divisions, with volume builders including Metricon, Coral Homes, Perry Homes and Stockland among their clients.

The client is in the middle of an exciting shift toward a higher-margin, service and maintenance-led model with recurring revenue. Finance is central to that shift: they need to see exactly where they make and lose money,and get cash in faster.

About Teamified

Teamified is a talent partner helping companies build exceptional remote teams across IT, software, product, and digital innovation. We collaborate with leading enterprises and fast-scaling tech businesses worldwide to help them access world class talent and accelerate growth. With operations across the globe our mission is to make building high performing global teams simple, fast, and cost-effective. Teamified has hundreds of clients with more than 200 engineers, testers, product managers, designers, and technology experts delivering impactful solutions every day.

Purpose of the Role

The Finance Manager is the engine room of the client's finance function. You will own the day-to-day finance operations (payables, receivables, reconciliations, payroll administration, office finance admin and compliance preparation) and turn the client's simPRO and Xero data into clear reporting and job-level margin insight. Your work gives the General Manager and owners reliable numbers, faster, so decisions are made on facts.

Key Responsibilities

The role also includes a standing rhythm of financial advice to the GM ahead of major decisions (hiring, new sites, major purchases, or holding back), delivered as part of the monthly reporting cadence and available on request.

1. Accounts receivable and cash flow (highest priority)

Prepare and submit progress claims and invoices to volume builders and service customers accurately and on time.

Run a disciplined debtor follow-up cadence; produce weekly ageing reports and escalate overdue accounts to the GM.

Maintain a 13-week rolling cash flow forecast and update it weekly.

Manage recurring billing for maintenance agreements, including renewals and failed payment follow-up.

2. Job costing and margin analysis

Reconcile simPRO job costs to Xero; identify unbilled jobs, unclaimed variations, uncharged materials and warranty costs.

Report gross profit by builder, job type, division and technician; flag jobs falling below target margin.

Support pricing decisions with margin data, aligned to the service-led business model.

3. Accounts payable and supplier management

Code, match and process supplier invoices in Xero; prepare payment runs for onshore approval.

Reconcile supplier statements (including Daikin); pursue rebates, warranty claims and early-payment discounts.

Maintain supplier records with strict change-control on bank details.

4. Reconciliations and month-end

Complete bank, credit card and intercompany reconciliations across all of the client's business entities.