Hunt St
Virtual Assistant - Construction (026-795)
Remote role where the employee must remain based in a particular country.
Philippines only
Employer listed it 10 days ago · Found 1h ago
First listed 10 days ago and still open.
Salary
Not stated
Location
Philippines only
Work style
Async
Contract
Full-time
Experience
Mid
Category
Operations
This employer didn't state pay. Jobs like this usually pay around $90k–$160k a year, a typical range taken from 271 mid-level operations roles on Nomaders that do state pay. It's a guide, not an offer.
Remote flexibility
Work from home
This is a remote role, but the employee must be based in Philippines. It is work from home rather than work from anywhere.
What the employer says
- Source listing states candidate location: "Philippines, Remote"
- Job description states: "Philippines-based"
What Nomaders makes of it
- Payroll and tax are likely handled in that country only
The quotes above are the employer's own words; the reading is ours. Always check the original listing and employment terms before working from another country.
About the role
Looking for Philippines-based candidates
Job Role: Executive Assistant
Compensation range: $1,500 AUD - $2,000 AUD / Monthly
Engagement type: Independent Contractor Agreement
Work Schedule: This role is expected to align with the AU business hours (approx. 8 AM - 5 PM AEST, Monday to Friday)
Who We Are: At Hunt St, we help Australian companies hire top remote talent in the Philippines. For this role, you will be engaged directly by the client as an independent contractor. We are not an outsourcing agency. All of our roles are 100% remote so you'll be able to work from home.
Who The Client Is: The client is a boutique Sydney-based construction firm specialising in architect-led, high-end residential projects along with select commercial work. Their projects are known for exceptional craftsmanship, precise detailing, and a deliberate quality-first approach that consistently delivers award-calibre outcomes.
Role Overview:
This role provides comprehensive administrative and operational support to the Director and Office Manager within a fast-paced small business environment. The position is structured to prioritise high-impact executive support (approximately 60% of time) while also ensuring the smooth day-to-day functioning of office operations (approximately 40% of time). The successful candidate will act as a central coordination point across communication, systems, and processes, helping improve efficiency, maintain organisation, and support business growth.
Key Responsibilities:
Who They'll Support
The VA will split their time between two people:
Director — needs to free up 20+ hours per fortnight currently lost to email, admin, CRM, and meeting follow-ups so he can focus on business development and winning work.
Office Manager — needs repetitive data, admin, and compliance tasks taken off her plate so she can focus on contract administration during busy project periods.green
Supporting the Director (~60% of time):
Email inbox management — triage, categorise, flag priorities, draft routine replies using templates
HubSpot CRM — update pipeline, log client interactions, generate weekly reports and dashboards
Meeting administration — process transcripts (Fireflies/Fathom) into action items, distribute to team, track follow-ups
SOP documentation — convert voice notes and screen recordings (Loom) into written standard operating procedures
Social media management — schedule Instagram posts, manage content calendar, respond to comments and DMs
Recruitment support — post job ads on SEEK, screen applications against criteria, prepare shortlist summaries
Research and document preparation — competitor research, tender formatting, proposal preparation, presentation support
Calendar management — schedule meetings, protect focus time blocks, coordinate with clients and subcontractors
Supporting the Office Manager (~40% of time):
Requirements
- ·Experience: 2+ years in a Virtual Assistant, Executive Assistant, or administrative support role — preferably supporting a small business owner or director (not a large corporate team)
- ·Timezone: Must be available and working during AEST business hours (8:00 AM – 5:00 PM Mon–Fri). This is non-negotiable — we need real-time responsiveness, not async.
- ·Initiative: We want someone who identifies problems and suggests solutions, not someone who waits to be told what to do. Proactivity is critical.
- ·Attention to detail: Construction admin involves contracts, compliance documents, and financial data. Errors have real consequences.
- ·Software Proficiency
Benefits
No benefits package published with this listing. Ask about it at first interview.
How to apply
- 1Check the flexibility label above, work from home, matches where you plan to live and work.
- 2Tailor your CV to the role at Hunt St, mentioning your remote working experience and working hours (Async).
- 3Apply directly on the employer's careers page using the button below. Nomaders never handles your application.
Found 1h ago. Last checked today. Always confirm the details on the original posting, salary and location can change after publication.
Listing sourced from Company boards.
Similar roles
Other open operations roles with comparable remote rules.
Free to apply, no account needed.
Typically $90k to $160k per year · You'll be taken to the employer's careers page.