Hireframe
Events & Production Coordinator
Remote role where the employee must remain based in a particular country.
Philippines only
Employer listed it 6 months ago · Found 2h ago
Been open since 6 months ago. Long-running listings are sometimes left up after the role is filled.
Salary
Not stated
Location
Philippines only
Timezone
Not stated
Contract
Full-time
Experience
Mid
Category
Other
This employer didn't state pay. Jobs like this usually pay around $80k–$155k a year, a typical range taken from 397 mid-level other roles on Nomaders that do state pay. It's a guide, not an offer.
Remote flexibility
Work from home
This is a remote role, but the employee must be based in Philippines. It is work from home rather than work from anywhere.
What the employer says
- Source listing states candidate location: "Philippines, Remote"
- Job description states: "located in the United States"
What Nomaders makes of it
- Payroll and tax are likely handled in that country only
The quotes above are the employer's own words; the reading is ours. Always check the original listing and employment terms before working from another country.
About the role
You'll work directly with the Director to keep a complex, multi-event season running on time and on budget. Across 6 events and dozens of active vendor relationships, there's a lot happening simultaneously — your job is to make sure nothing falls through the cracks.
This role lives at the intersection of finance and operations. You'll manage vendor payments and onboarding in Ramp, maintain our event budgets, surface emerging issues before they become fires, and help the Director to stay focused on the right things at the right time. Strong communication and a proactive mindset are as important as technical skills here.
Budget & Vendor Payments
Own day-to-day maintenance of the season event budget — record actuals, track variances, and flag when something is trending off-plan across any of the 6 events
Manage vendor onboarding and payment processing in Ramp, including setting up new vendors, submitting payments for approval, and ensuring invoices are coded correctly
Monitor staged vendor payment schedules (deposits, milestone triggers, final payments) and proactively alert the team when action is needed
Support multi-currency reconciliation across USD, AUD, and CAD; flag conversion impacts on the budget.
Issue Visibility & Communication
Actively surface emerging risks — budget overages, vendor delays, missing deliverables, or timeline slippage — before they escalate
Serve as a clear, reliable communication hub between the team and external vendors: coordinate timelines, follow up on deliverables, and hold vendors accountable without requiring the Director to step in on every thread
Prepare concise budget summaries and status updates for leadership, translating complex budget data into clear, actionable snapshots
Maintain visibility on all open items across the season so the team always has a current picture of where each event stands
Project & Operations Coordination
Triage the task queue in Asana — identify what's urgent, what's blocked, and what needs escalation
Build and maintain event timelines, pre-production checklists, and run-of-show documents
Track vendor contracts and ensure payment and deliverable milestones are met on schedule
Support ad hoc operational needs as the season progresses
Tools used
Budget & Finance: Google Sheets, Ramp
Project Management: Asana
Communication: Slack, Google Workspace
Expenses & Payments: Ramp
Requirements
3–5 years in a production coordinator, production finance, or event operations role — ideally in entertainment, live events, sports, or agency production
Requirements
- ·3–5 years in a production coordinator, production finance, or event operations role — ideally in entertainment, live events, sports, or agency production
- ·Strong command of complex spreadsheets (Google Sheets) — you can navigate a multi-sheet event budget model, not just enter data into one
- ·Experience managing vendor payments and onboarding, including working in AP or expense management tools
- ·Sharp written English — vendor communications, internal Slack, and leadership summaries all need to be clear and professional
- ·Proactive communicator — you flag problems before they become fires, and you follow up without being asked
Benefits
- ·Hireframe provides nearshore and offshore staffing solutions, operating as a remote-first organization with team members located in the United States, Mexico, and the Philippines. Our robust benefits package includes:
- ·Permanent remote work flexibility
- ·Health Maintenance Organization (HMO) coverage
- ·Annual performance bonuses
- ·Dedicated coaches offer an extra channel of support and skill-building
How to apply
- 1Check the flexibility label above, work from home, matches where you plan to live and work.
- 2Tailor your CV to the role at Hireframe, mentioning your remote working experience.
- 3Apply directly on the employer's careers page using the button below. Nomaders never handles your application.
Found 2h ago. Last checked today. Always confirm the details on the original posting, salary and location can change after publication.
Listing sourced from Company boards.
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