Hire Overseas
Executive Assistant (Household and Business Operations) (BBS788)
Remote role where the employee must remain based in a particular country.
Colombia only
Employer listed it 5 weeks ago · Added today
Been open since 5 weeks ago, still checked daily, but it has been live a while.
Salary
Not stated
Location
Colombia only
Timezone
Not stated
Contract
Full-time
Experience
Mid
Category
Operations
This employer didn't state pay. Jobs like this usually pay around $80k–$155k a year, a typical range taken from 271 mid-level operations roles on Nomaders that do state pay. It's a guide, not an offer.
Remote flexibility
Work from home
This is a remote role, but the employee must be based in Colombia. It is work from home rather than work from anywhere.
What the employer says
- Source listing states candidate location: "Bogotá, Colombia"
What Nomaders makes of it
- Residency required in Colombia
- Payroll and tax are likely handled in that country only
The quotes above are the employer's own words; the reading is ours. Always check the original listing and employment terms before working from another country.
About the role
💼 Executive Assistant (Household and Business Operations) 🌎 LatAm 🏠 Remote
About Our Client
Our client is a principal running a private equity firm and raising a young family in California. They are looking for a seasoned operator to serve as the operational backbone across both business and personal life, managing projects, people, logistics, research, and operations with precision, empathy, and quiet excellence.
About the Role
Our client is looking for an experienced Executive Assistant and Chief of Staff who can seamlessly manage the full spectrum of business operations, executive support, financial coordination, household management, and family logistics.
This is a senior, high-trust role that spans both business and personal life. You will handle sensitive information with discretion, take initiative without being prompted, and bring a level of care and personal taste to everything you touch, whether that is booking travel, organizing systems, or selecting the right gift for the right moment.
This role comes with some flexibility in how you structure your day, but we do ask that you are reachable outside of standard hours when something urgent comes up, including occasional evenings and weekends.
Responsibilities
Manage the principal's calendar, inbox, and communications; coordinate with investors, attorneys, accountants, consultants, and external partners
Draft correspondence, prepare meeting materials, maintain organized digital files (NDAs, contracts, investment memos, diligence materials), and oversee a part-time remote assistant
Handle expense tracking, vendor billing, pricing negotiations, and financial document prep for accountants and attorneys
Design and coordinate travel experiences for the leadership team and family, anticipating needs and maintaining preferred standards of comfort, taste, and service, managing logistics, childcare, documentation, and on-the-ground details end to end
Oversee household operations, maintenance schedules, supply inventory, and vendor contracts, including customer service resolutions and returns
Coordinate childcare, family appointments, and source and evaluate family support resources including nannies, educational experts, and health professionals
Maintain a relationship index of key family, personal, and business contacts including last contact dates and proactive reconnection points; coordinate gifting for birthdays, milestones, and expressions of care
Plan and execute events end to end including personal, family, and corporate gatherings, covering venues, catering, transportation, guest lists, and RSVPs
Research topics like schools, insurance, and home services, delivering clear summaries with a point of view; own ad hoc projects end to end
Use AI tools (Claude, ChatGPT) and build light automations (Zapier, Notion, Google Apps Script) to reduce manual overhead and improve recurring workflows
What We're Looking For
5+ years as a senior executive assistant, chief of staff, family office, or private household manager, supporting a principal across both business and family life simultaneously
Flawless spoken and written English, confident, warm, and professional in every context
Operates with speed, clarity, and structure; presents decisions with logic, options, and a clear point of view
Hands-on financial coordination experience including expense tracking, vendor billing, and document prep for accounting and legal
Strong household and family operations background including vendor management, childcare coordination, and home logistics
Requirements
- ·An updated resume
- ·Only candidates who submit a Loom video will be moved to the next step of the hiring process.
Benefits
No benefits package published with this listing. Ask about it at first interview.
How to apply
- 1Check the flexibility label above, work from home, matches where you plan to live and work.
- 2Tailor your CV to the role at Hire Overseas, mentioning your remote working experience.
- 3Apply directly on the employer's careers page using the button below. Nomaders never handles your application.
Found 12h ago. Last checked today. Always confirm the details on the original posting, salary and location can change after publication.
Listing sourced from Company boards.
Similar roles
Other open operations roles with comparable remote rules.
Free to apply, no account needed.
Typically $80k–$155k · You'll be taken to the employer's careers page.