Hire Overseas
Executive Assistant (Operations and Automation) (BBS796)
Remote role where the employee must remain based in a particular country.
Colombia only
Employer listed it 4 weeks ago · Added today
Been open since 4 weeks ago, still checked daily, but it has been live a while.
Salary
Not stated
Location
Colombia only
Timezone
Not stated
Contract
Full-time
Experience
Mid
Category
Operations
This employer didn't state pay. Jobs like this usually pay around $80k–$155k a year, a typical range taken from 271 mid-level operations roles on Nomaders that do state pay. It's a guide, not an offer.
Remote flexibility
Work from home
This is a remote role, but the employee must be based in Colombia. It is work from home rather than work from anywhere.
What the employer says
- Source listing states candidate location: "Bogotá, Colombia"
What Nomaders makes of it
- Residency required in Colombia
- Payroll and tax are likely handled in that country only
The quotes above are the employer's own words; the reading is ours. Always check the original listing and employment terms before working from another country.
About the role
💼 Executive Assistant (Operations and Automation) 🌎 LatAm 🏠 Remote
About Our Client
Our client is the founder of a fast-moving GovTech startup building modern permitting and planning tools for city and county governments. They are looking for a proactive, versatile operator to support a wide range of operational, administrative, and strategic tasks across finance, compliance, documentation, automation, and sales support.
About the Role
Our client is looking for an Executive Assistant who is constantly looking for opportunities to optimize how the founder and the company operate, not someone who waits for tasks to be assigned. If you see a better way to do something, you flag it and fix it.
This is not a traditional EA role. You will handle everything from paying bills and managing vendor relationships to building automations, preparing RFPs, and helping the company show up well at conferences and sales presentations. If you are comfortable in tools like Notion, can build automations to reduce manual work, and thrive in a startup environment where the scope evolves quickly, this role is a strong fit.
Responsibilities
Finance and Compliance Operations
Pay bills and manage recurring financial obligations on time and accurately
Handle state registrations as the company hires across the US, ensuring compliance in each new state
Oversee vendor relationships including tax accounting and other external service providers
Coordinate with vendors and service providers proactively to keep contracts, renewals, and deliverables on track
Documentation and Knowledge Management
Transfer and organize information from PDFs and other sources into Notion
Maintain clean, organized, and accessible documentation across company systems
Prepare RFPs, written statements, and other formal documents as needed
Draft professional emails and correspondence on behalf of the founder as needed
Automation and Process Optimization
Build automations and workflows to reduce manual work and improve operational efficiency across the business
Proactively identify opportunities to optimize how the founder and company operate and implement improvements without being asked
Stay current on tools and workflows that could make the team faster and more effective
Sales and Conference Support
Prepare materials and logistics for sales presentations
Support conference strategy including identifying relevant events, drafting proposals, and coordinating logistics
Requirements
- ·An updated resume
- ·A 1 to 2 minute Loom video introducing yourself, describing your experience supporting a founder or startup, and walking through one example of a process or system you improved or automated without being asked
- ·Only candidates who submit a Loom video will be moved to the next step of the hiring process.
Benefits
No benefits package published with this listing. Ask about it at first interview.
How to apply
- 1Check the flexibility label above, work from home, matches where you plan to live and work.
- 2Tailor your CV to the role at Hire Overseas, mentioning your remote working experience.
- 3Apply directly on the employer's careers page using the button below. Nomaders never handles your application.
Found 13h ago. Last checked today. Always confirm the details on the original posting, salary and location can change after publication.
Listing sourced from Company boards.
Similar roles
Other open operations roles with comparable remote rules.
Free to apply, no account needed.
Typically $80k–$155k · You'll be taken to the employer's careers page.