CrewBloom
ABA Case Coordinator (Spanish)
Remote role where the employee must remain based in a particular country.
Colombia only
Employer listed it 3 weeks ago · Added today
Been open since 3 weeks ago, still being checked, but it has been live a while.
Salary
Not stated
Location
Colombia only
Timezone
Not stated
Contract
Full-time
Experience
Mid
Category
Operations
This employer didn't state pay. Jobs like this usually pay around $90k–$165k a year, a typical range taken from 207 mid-level operations roles on Nomaders that do state pay. It's a guide, not an offer.
Remote flexibility
Work from home
This is a remote role, but the employee must be based in Colombia. It is work from home rather than work from anywhere.
What the employer says
- Source listing states candidate location: "Colombia, Remote"
What Nomaders makes of it
- Residency required in Colombia
- Payroll and tax are likely handled in that country only
The quotes above are the employer's own words; the reading is ours. Always check the original listing and employment terms before working from another country.
About the role
The ABA Case Coordinator is a high-impact operations professional responsible for the seamless execution of client-therapist scheduling, authorization management, and service continuity. Positioned at the vital junction of clinical operations and client services, this role ensures that every client receives their prescribed care while therapists maintain balanced, efficient schedules.
This is a proactive, high-ownership role. You aren’t just managing a calendar; you are driving the organization’s ability to meet clinical outcomes, maintain Medicaid compliance, and retain a satisfied workforce through precision, urgency, and professional problem-solving.
Responsibilities
Strategic Scheduling & Staffing
Precision Matching: Pair RBTs/BTs with clients based on location, availability, language, and clinical fit
Schedule Optimization: Build and oversee comprehensive weekly/monthly schedules for the entire caseload
Rapid Response: Resolve scheduling disruptions (cancellations or PTO) with same-day urgency to maintain continuity of care
Capacity Monitoring: Track therapist workloads to prevent burnout while ensuring maximum coverage across service areas
Authorization & Regulatory Compliance
Utilization Tracking: Monitor authorized hours to ensure full usage within approval windows, preventing revenue loss and ensuring Medicaid adherence
Proactive Renewals: Alert clinical and billing departments of upcoming authorization expirations well in advance
Data Integrity: Maintain meticulous, real-time records within Zoho and other EHR systems to ensure audit-ready documentation
Cross-Functional Coordination
Primary Liaison: Act as the central point of contact for therapists regarding caseloads and logistics
Clinical Collaboration: Partner with BCBAs to ensure scheduling aligns with treatment plans and supervision mandates
Family Engagement: Communicate professionally with client families regarding session updates and confirmations
Onboarding Support: Work with the Intake team to transition new clients from approval to their first session smoothly
Data Management & Reporting
Performance Metrics: Generate weekly reports for the Operations team detailing coverage rates, utilization, and staffing gaps
Trend Analysis: Identify and flag patterns in cancellations or no-shows to inform future workforce planning
Real-Time Updates: Ensure all data entry in Zoho is completed on the same business day the change occurs
Candidate Profile
Organizational Expert: Capable of juggling a high-volume caseload without losing sight of the details
Effective Communicator: Able to navigate sensitive conversations with families and technical discussions with clinical leadership
Requirements
- ·Minimum Technical and Work Environment Requirements:
- ·Internet Connection:
- ·Primary internet connection with a minimum speed of 15 Mbps .
- ·Backup internet connection with at least 10 Mbps .
- ·Backup connection must be capable of supporting work during a power outage.
Benefits
- ·Join Our Dynamic Team: Experience our fun, inclusive, innovative culture that values your unique contributions and supports your professional growth.
- ·Embrace the Opportunities: Seize daily chances to learn, innovate, and excel. Make a real impact in your field.
- ·Limitless Career Growth: Unlock a world of possibilities and resources to propel your career forward.
- ·Fast-Paced Thrills: Thrive in a high-energy, engaging atmosphere. Embrace challenges and reap stimulating rewards.
- ·Flexibility, Your Way: Embrace the freedom to work from home or any location of your choice. Create your ideal work environment.
How to apply
- 1Check the flexibility label above, work from home, matches where you plan to live and work.
- 2Tailor your CV to the role at CrewBloom, mentioning your remote working experience.
- 3Apply directly on the employer's careers page using the button below. Nomaders never handles your application.
Found 15h ago. Last checked today. Always confirm the details on the original posting, salary and location can change after publication.
Listing sourced from Company boards.
Similar roles
Other open operations roles with comparable remote rules.
Free to apply, no account needed.
Typically $90k to $165k per year · You'll be taken to the employer's careers page.