PROJECTS & ADMINISTRATION CO-ORDINATOR

Based remotely – up to £25K depending on experience

A Projects & Administration Co-ordinator is needed to join our new, growing business.

At the ReMEDI Project, our vision is to eliminate discrimination in the workplace so that people and businesses can thrive because of their differences. We do this by working with small and large employers (including the NHS). We support progressive organisations who just want to harness the power of inclusion We also support organisations in trouble, those who are aware that they have EDI challenges, don’t know what to do, but are committed to doing the work to improve.

We are redefining EDI services, learning and development, emerging as a leading provider of cutting edge reverse mentoring programmes, where senior executives are mentored by colleagues from underrepresented groups, who are in more junior positions. Our highly innovative approach to reverse mentoring disrupts traditional power structures that perpetuate systematic disadvantage and discriminatory cultures. We are unashamedly disruptive, provocative and utterly relentless in our mission to drive individual, institutional and societal change in the UK and internationally.  We have built our reputation as innovative EDI fixers in the health and university sectors and our ambition is to make our mark in other sectors within the next five years.

About the role…

Reporting to the Chief Scientific Officer (CSO) and Chief Executive Officer (CEO), you will co-ordinate and support project activities contributing to the delivery of high-quality reverse mentoring and Equality, Diversity & Inclusion training/services to our clients. You’ll bring structure and organisation to the team, ensuring essential project and business administration is carried out efficiently, accurately and in a timely manner.

To succeed, you will be a self-starter and able to deal with the uncertainty and complexity that comes with working in a new, small, ambitious start-up that is already punching above its weight.

What you will be doing…

Project Co-ordination - which will account for about 80% of your time. This will include:

Co-ordinating reverse mentoring, training and EDI project activities, resources, equipment and information, to ensure that projects are completed on time, within budget and meet high quality standards

Breaking project plans into doable actions and setting timeframes

Liaising with colleagues and customers to identify and define requirements

Resource/schedule management and assigning tasks to our consultants

Sourcing and booking of venues, catering, and organising other resources

Ad-hoc onsite support for the delivery of events/training as delivery support

Managing costs to ensure that projects are delivered on budget

Monitoring project progress and handling any day-to-day issues that arise, in collaboration with customers and your colleagues

Business administration - which will account for about 20% of your time. This will include:

Providing administrative support to the small, but perfectly formed team

Organisation and administration of meetings

Organising travel arrangements and accommodation for the team

Raising customer invoices and sending them to our customers

Recording and reconciling all incoming invoice payments

Payment of all supplier invoices, as per agreed payment terms