Business Support Analyst - Virtual Assistant

ProSidian is a Management and Operations Consulting Services firm that focuses on delivering value to clients through tailored solutions grounded in industry-leading practices. ProSidian provides enterprise services/solutions for Risk Management | Compliance | Business Process | IT Effectiveness | Engineering | Environmental | Sustainability | Human Capital. We help forward-thinking clients solve problems and improve operations. Launched by Management Consultants, our multidisciplinary teams bring together the talents of global professionals to complete a wide range of engagements for public and private, defense and civilian government, and non-profit organizations.  Our solution-centric services are deployed across the enterprise, target drivers of economic profit (growth, margin, and efficiency), and are aligned at the intersections of assets, processes, policies, and people delivering value. See Link to the ProSidian website at www.ProSidian.com

ProSidian Seeks a Business Support Analyst - Virtual Assistant (Part-Time | Contract Contingent). The Business Support Analyst - Virtual Assistant provides Business Support for the firm's daily business activities.  

The Business Support Analyst - Virtual Assistant requires professionalism and technical capabilities to serve as a responsible and resourceful virtual assistant for our team.  Working remotely, the Business Support Analyst - Virtual Assistant will organize and update files, create marketing materials, support business development, assist with operations and related activities, draft/formal policies and guidelines, perform research, assist in creating presentations and sales materials, etc. 

The ideal candidate should be tech-savvy, able to communicate through multiple channels, and super organized.  The Virtual Assistant may also support the arrangement of travel itineraries, flights, and rooms, as well as the tracking and management of expenses and payments. 

While every employer is different, and each will have unique qualifications for a Virtual Assistant position, all activities required for success include tactics to support and enhance the organization's success.  With our wide range of services, we provide tailored solutions that meet unique needs across Risk Management, Compliance, Business Process, IT Effectiveness, Energy & Sustainability, and Human Capital. 

These activities require a depth of technical and strategic thought and actions, accuracy, attention to detail, and consistency in deliverables.  This is a blended position requiring MS Word, Excel, PowerPoint, Outlook/email, and MS Access skills, with both marketing and administrative acumen.

As a Business Support Analyst - Virtual Assistant , your tasks will vary based on client and Firm needs and your skills, including performing general executive assistant duties; formatting and typing documents; making travel arrangements; managing calendars; arranging meetings and appointments; performing research and setting up opportunity pipelines; updating social media; writing articles and content. 

NOTE:  Internet research, generating simple reports in Excel, occasional PowerPoint presentations, and various other administrative tasks as needed. Experience in MS Office, Google Apps, and Outlook is a must.  Marketing responsibilities would include setting up and sending client newsletters, updating and publishing blog posts, and creating and monitoring social media accounts. Basic WordPress experience is a must. Experience in LinkedIn, Facebook, Twitter, Hootsuite, and Instagram.  Experience in Mailchimp or Constant Contact is also preferred, but not required.

Flexibility: We have a distributed team. Each intern will have different needs depending on their work and school schedules. We offer you the ability to work remotely.

Diversity: Diversity is essential to us. To solve global issues, you need a team from different parts of the world.

Technical Ability:  Technical ability to assist with Adobe Documents, PowerPoint, Excel, MS Word, and Outlook/email-related tasks proficiently, efficiently, and accurately

Word Processing Skills: Word Processing is a basic task that has to be done well and includes (but is not limited to) data entry and typing, so one must note that it's not only about writing and/or typing 80-100 words per minute but also ensuring that the work is 100% accurate.

Oral Communication and Writing: In virtual modes of communication, tasks that require sending reports, managing emails, or making presentations require oral and written communication skills and be able to communicate effectively both verbally and through writing. 

Computer Skills: All tasks are done using a computer, so one must have proficient computer skills. Programs like Microsoft Word and Excel are the basics, including advanced internet skills to support his business website or database system.

Self-Motivation and Discipline:  Virtual assistant motivation and discipline is absolutely essential - getting out from bed on time, and getting oneself ready for work should be a discipline. Managing non-work-related distractions while working on their tasks and reminding them of deadlines are critical to success.

Quick Thinking and Effective Decision Making:  The capability to think and make the right decisions promptly is vital, especially in times when the client leaves a specific virtual assistant task and would not be around to answer questions or provide clarifications.

Love for Continuous Learning:  Stay at the top of the game; learn on a daily basis. Treat every day differently and watch out for learning curves.  Because the nature of the job allows more freedom, one must be motivated and disciplined enough in order to succeed.

You will be relied upon to keep the business organized and to be proactive.  The Business Support Analyst - Virtual Assistant must be quick on their feet and an excellent problem solver. They must know how to take the initiative to get things done to meet deadlines. For Business Support Analyst - Virtual Assistant Duties/Support/Service Requirements, we expect the MOST from our Engagement Teams and Collaborating Partners:

M - MANAGEMENT SUPPORT

Accurately Recording Minutes From Meetings.

Answer And Direct Phone Calls; Organize Correspondence And Answer Emails

Digitally Filing And Retrieving Corporate Records, Documents, And Reports.

Document Management - Upload,

Follow Up With Clients And Vendors On Various Issues/Projects