Ergomed

Senior Executive Assistant / Executive Operations (East Coast)

Work from home

Remote role where the employee must remain based in a particular country.

Listed for United States

From the listing details: Source listing states candidate location: "Raleigh, NC, United States, Raleigh, NC, us, Remote"

Employer listed it 5 days ago · Added 4 days ago

First listed 5 days ago and still open.

Salary

Not stated

Location

Listed for United States

Timezone

US East

Contract

Full-time

Experience

Senior

What the advert says

Quoted word for word from the employer's advert. Where it says nothing, we say so.

Working hours: Across countries, cultures and time zones, we bring kindness, curiosity and a shared sense of purpose to work that genuinely matters.
Where you can work from: Location eligibility not confirmed
Contract: Not mentioned in the advert
Experience asked for: Not mentioned in the advert
Pay: Not mentioned in the advert

Remote flexibility

Work from home

This is a remote role, but the employee must be based in United States. It is work from home rather than work from anywhere.

What the employer says

Source listing states candidate location: "Raleigh, NC, United States, Raleigh, NC, us, Remote"

What Nomaders makes of it

Residency required in United States
Payroll and tax are likely handled in that country only

The quotes above are the employer's own words; the reading is ours. Always check the original listing and employment terms before working from another country.

Before you apply

Questions worth asking: Nomaders interpretation

The advert does not say where you can be based. Ask which countries they can legally employ or contract you from.
No pay is stated. Ask for the salary range before investing time in interviews.
The advert does not say whether this is employment or a contractor arrangement. Ask, as it affects tax and benefits.

Produced automatically from this advert's text; not reviewed by a person. The employer's own page is the final word.

About the role

Medicine moves forward here. So will you. 

Clinical trials, safety studies, and audits make safe and innovative pharmaceutical-led care possible. As part of Ergomed Group, you help patients benefit so they experience more of life’s meaningful moments. Biopharmaceutical companies are our clients. Patients are our purpose. 

Ergomed Group brings together Ergomed CRO, PrimeVigilance, Prudentia, and ADAMAS Consulting to help biopharmaceutical companies develop, deliver and safeguard therapies in oncology, rare disease and other complex areas of medicine. Across the Group, our teams turn the signals that clinical trials, safety systems and quality data generate into insight that helps bring safer treatments to patients around the world. 

The science and analysis that guides our work is demanding. And this is where we excel. What defines us, though, is how we work together. Across countries, cultures and time zones, we bring kindness, curiosity and a shared sense of purpose to work that genuinely matters. Ideas are welcome here. Growth is expected. And every person has room to make a real difference to patients' lives. 

Whether you are early in your career or bringing decades of experience, we want you to feel valued for what you do and for who you are. If that sounds like the place you have been looking for, we would love to hear from you. 

Role Purpose 

The Senior Executive Assistant provides proactive, high-impact support at C-suite level, working closely with the CEO and the Executive Leadership Team (ELT), acting as a trusted partner who enables executives to operate effectively, strategically, and efficiently. 

This role goes beyond traditional administrative support. It acts as a connector, coordinator, and driver of operational discipline, ensuring that leadership priorities translate into clear actions and outcomes. It is well suited to someone who thrives alongside an analytical, driven and decision-focused leader. 

The Senior Executive Assistant acts as a gatekeeper, problem‑solver and liaison, supporting the CEO and ELT in managing priorities, communications, and business flows across the organisation. 

A core element of the role is Executive Operations Management: owning the operating rhythm of the CEO’s office and the ELT – the calendar, ELT agenda and plan, Board cycle, decision and action tracking, and the executive-ready materials that keep leadership priorities moving to plan. 

Key Responsibilities 

Executive & Strategic Support 

Provide comprehensive, proactive support to the CEO and Executive Leadership Team, prioritising competing demands and ensuring focus on critical business matters. 

Act as a trusted point of contact between executives and internal/external stakeholders, exercising discretion and sound judgment at all times. 

Anticipate executive needs, identify potential issues in advance, and proactively propose solutions. 

Work closely with an analytical, data-driven leader, structuring information and anticipating questions so that decisions can be made quickly and with confidence. 

Calendar, Workflow & Priority Management 

Own and manage the CEO’s complex calendar (and ELT calendars as required) across time zones, resolving conflicts, optimising executive time and aligning it with the CEO’s strategic priorities. 

Prepare executives for meetings by coordinating agendas and concise, decision-ready briefing materials, and ensuring follow-ups happen. 

Maintain a rolling forward view of commitments and priorities, flagging pressure points and gaps in advance. 

Act as a gatekeeper, prioritising access and protecting focus time  

Executive Operations Management 

Own and maintain the ELT plan: the annual and rolling calendar of ELT meetings, standing items, business and strategy reviews, and offsites, agreed with the CEO and published well in advance. 

Run the ELT agenda: collect topics and papers from ELT members, agree the agenda with the CEO, set the purpose of each item (decision, discussion or information) and issue pre-reads on time. 

Requirements

·Proven experience managing complex executive calendars and international travel 
·Significant experience supporting C-suite executives in a global organisation  
·Strong organisational and prioritisation skills in a fast-paced environment  
·Excellent written and verbal communication skills  
·High level of discretion and professionalism

Benefits

No benefits package published with this listing. Ask about it at first interview.

How to apply

1Check the flexibility label above, work from home, matches where you plan to live and work.
2Tailor your CV to the role at Ergomed, mentioning your remote working experience and working hours (US East).
3Apply directly on the employer's careers page using the button below. Nomaders never handles your application.

Found 5d ago. Last checked today. Always confirm the details on the original posting, salary and location can change after publication.

Listing sourced from Company boards.

Pay not stated · You'll be taken to the employer's careers page.