Site Manager (clinical research, local site coordinator role)

Medicine moves forward here. So will you.

Ergomed is a specialist clinical research organization focused on rare disease and select oncology indications. We focus on the most complex trials, the studies where experience, judgement, and rigorous operational accountability make the biggest difference. We partner with small to midsize biotech companies to move promising therapies through early phase development, so they reach the patients sooner.

We choose complex work on purpose. Rare disease and oncology trials carry real operational risk, and our people are experts at reducing it, protecting timelines, data quality and the experience of sites and patients at the same time. It is demanding, meaningful work, and no one here forgets that patients cannot wait.

That is why culture matters to us as much as capability. We have built a collaborative, international team where people share ideas, grow their careers and are trusted to take ownership early. With colleagues across North America, South America, Europe, Asia and Australia, we value teamwork, flexibility and a real commitment to work-life balance, because good science comes from people who feel supported.

If you want work with purpose, the agility to make an impact and a team that cares about the people behind the work as much as the work itself, we would love to hear from you.

The Site Manager (SM) is engaged in facilitating the conduct of clinical studies. Specific focus is put on

patient related site support, with the aim to maximise the utilisation of site staff designated to a given

study (e.g. study site coordinator, study nurse, sub-investigator) through provision of site training and

oversight for logistically / technically more demanding study procedures. The SM is working under the

supervision of Senior SM or Director of Site Management (or LSM on project level).

Role and Responsibilities: 

Conducts patient related site support as per study specific site management plan

Ensures the progress of the clinical study and that it is conducted, recorded, and reported in accordance with the protocol, Ergomed standard operating procedures (SOPs), ICH GCP, and the applicable regulatory requirement(s)

Acts as primary contact with Study Site Coordinator (SSC)/Research Nurse (RN)

Participating in SM trainings

Ensures continuous training, consultation, support and supervision of SSCs

Assists in development of patient recruitment and retention strategies, and tracking of recruitment activities at assigned investigational sites

Oversees IMP and other clinical trial supplies inventory and facilitates logistics for the shipment of samples

Notifies LSM / CRA / CTM / PM on any site issue that is detected in contact with the site

Establishes and maintains relationships with SSCs/RNs, Investigators and Sub-Investigators to optimize performance on clinical studies

Participates in internal team teleconferences and meetings related to general site management group activities, as required on project level

Prepares Site Management Visit report after on-site/remote visit

Ensures that SM visit reports, phone contact reports and any relevant correspondence is provided for filing in eTMF as per study specific Filing Plan

Supports in management of patient travel expenses or other expenses, preparation of calculation sheets and assistance in site's invoicing.