Executive Assistant

Our Story

TopDog Law is not your typical law firm. We're a nationally scaling personal injury firm built for impact and growth — owning the client experience end-to-end, from marketing and intake through litigation. We believe that world-class marketing, paired with exceptional legal talent and operations, creates better experiences and outcomes for clients and the business alike.

Over the past three years, we've grown 2–3x year over year, setting a new standard on the marketing side of the personal injury space and proving what's possible when strategy, speed, and execution align. Now we're applying that same discipline and innovation to firm operations, case management, and national scale — intentionally building the infrastructure, systems, and teams to grow without sacrificing quality, culture, or accountability.

We are a fully remote team that share trust, open communication, and a commitment to doing great work. If you love ownership, thrive in a fast-moving environment, and want to help build something exceptional, you'll feel right at home here.

The Opportunity

This is not a traditional administrative role. You will be a force multiplier for the President of a company on a trajectory to become a top-five national personal injury law firm. The work is fast, the stakes are high, and the volume is relentless.

The President moves at full speed across email, Slack, legal operations, board-level communications, financial approvals, onboarding new executives, and coordinating across dozens of internal and external stakeholders simultaneously. Your job is to clear the path so he can focus on what only he can do.

Beyond logistics, you will be a trusted right hand — someone who starts each morning alongside the President to align on priorities, who surfaces what matters most, and who has the maturity and confidence to tell him when he needs to push harder or pull back.

What You Will Own

● Run the President's daily check-in: align priorities, surface risks, and flag when urgent noise is crowding out strategic work

● Own his inbox and Slack, triage, draft, route, and maintain zero-drop accountability on everything that requires his attention

● Turn recorded meeting transcripts into clear action items within 24 hours, and track them to completion

● Manage the calendar end-to-end, protecting high-leverage time and coordinating across executives, attorneys, and external partners

● Coordinate across ops, finance, tech, and people teams, tracking open loops on key hires, state launches, and board follow-ups

● Support executive onboarding, travel logistics, off-sites, and board meeting preparation

● Give direct, honest pushback when the President needs it, and have the judgment to know when to hold back

What You Bring

Required:

● Outstanding written communication, you can draft for a senior leader and sound like them

● Relentless organizational instincts: nothing slips

● High EQ, professional discretion, and the confidence to tell a leader what they need to hear

● Comfort creating structure in ambiguous, fast-moving environments

● Tech-fluent: email, Slack, calendaring, project tracking, you pick up new tools fast

● C-suite EA experience at a high-growth company (400+ employees)