Events Coordinator

About Engine

Engine is the all-in-one travel and spend management platform trusted by 38K+ businesses and groups representing 1.8M+ travelers. We're the retailer and the rails of business travel, one of the fastest-growing companies in travel tech, built on a decade of proprietary technology, supply, and pricing no one else can replicate. Other travel and AI companies run on our infrastructure to book real trips, hold rates, and move payments, without building any of it themselves. We built it, AI-forward at every layer, from how travelers book to how the rails run. That work has earned recognition as one of Fast Company's Best Workplaces for Innovators (2025), TravelTech's Reservation Platform of the Year (2026), and one of Built In's Best Places to Work (2020–2026). We're looking for bold, ambitious people to help redefine how businesses manage and experience travel. Working here, you can expect exponential growth, an ambitious pace, full ownership, and high-caliber colleagues who push you to do the best work of your career. Every hire raises the bar.

Come outpace the ordinary and build the future of travel with us.

Your Mission

As Engine scales, our in-person moments matter more, not less. We're looking for a highly organized, detail-driven Internal Events Coordinator to help us build a world-class in-person experience for a remote-first team, supporting everything from vendor management and registration to the marketing and comms that get people in the room.

You'll be the engine behind our internal events, the person who turns a plan into a flawless, memorable experience. Partnering closely with our Employee Experience and Events lead, you'll own the details, vendors, registration, and communications that make every offsite, summit, and town hall come together seamlessly.

The Role

Event Logistics & Vendor Management: Support planning and execution for Engine's off sites, annual org summits, and quarterly in-person town halls. Coordinate and manage vendors [ie: venues, catering, travel, AV, and swag] to bring every event to life.

Registration & Attendee Experience: Own registration, RSVPs, and check-in for internal events, making sure every attendee has a smooth experience from invite to arrival.

Event Marketing & Communications: Partner with internal comms to build and send event invites, reminders, and recaps that drive excitement and turnout across a distributed workforce.

Playbook & Process Support: Help build and refine repeatable playbooks for Engine's in-person programs, capturing what works so every event gets sharper than the last.

Automation & Product Impact: Continuously look for opportunities to automate workflows, improve processes, and provide actionable feedback to our Product teams, leveraging our unique position as power users of our own platform to shape a better experience for both internal teams and customers.

On-the-Ground Execution: Travel on-site as needed (2-3 times per quarter) to support setup, run-of-show, and real-time problem-solving so events run without a hitch.

Company Swag: Own the execution for internal swag programs (new hires, milestones, and special events), managing our online swag store vendor to ensure high-quality fulfillment, seamless logistics, and memorable team celebrations.

Who You Are

Detail-Obsessed Executor: No detail is too small. You catch what others miss and follow through until it's done.

Vendor-Savvy Coordinator: You know how to direct and partner with vendors on-site to ensure seamless execution, while keeping the bigger picture in focus.

Clear Communicator: You write crisp, on-brand invites and updates that get people excited to show up.

Calm Under Pressure: Event-day chaos doesn't rattle you, you adapt in real time and keep things moving.

Collaborative Partner: You build trust fast with vendors, DRIs, and teammates across the company.

Qualifications

1–3+ years of experience in event coordination, hospitality, administrative support, or related field

Experience managing vendors, venues, and event budgets

Strong written communication skills; comfortable owning comms tied to events