Administrative Assistant IV

At Affirm, we exist for the moments that matter—giving people a clear, predictable way to pay over time, with no hidden fees, no surprises, and no tradeoffs on what matters most.

We are looking for a resourceful, proactive, and detail-oriented Administrative Assistant to support two Senior Executives on our Engineering Teams. From calendar management and travel planning to coordinating team meetings and events, you will be responsible for making sure the leaders are using their time in the most efficient way possible.

Reporting to the lead Executive Assistant on the Engineering Team, you will partner with your leaders, collaborate closely with the Affirm Leadership Support Team, and be a valuable team specialist and individual contributor.

What You’ll Do

Support two Senior Executives with their respective administrative needs

Calendar management, including scheduling meetings and deconflicting existing meetings, often across multiple time zones

Meeting preparation (such as calendar event creation, drafting agendas, creating slide decks, and communicating with meeting attendees in advance of the meeting)

Managing executive schedules to ensure sufficient time for task completion

Attend meetings when requested to manage Zoom, track action items, and follow up with meeting attendees on action items

Event coordination, including team operations for team building events and working onsite/offsite meetings

Build a strong working partnership with the Administrative Assistant supporting the Consumer Engineer Sr. Executives’ Product counterpart to proactively coordinate executive priorities, cross-functional meetings, strategic initiatives, and organizational planning.

Partner with the Leadership Support Team to coordinate needs across the wider Affirm team

Additional administrative functions such as submitting expense reports (via Navan), travel coordination (also via Navan), preparation of documents and presentations (using Google Suite and Microsoft Office), basic team travel and expense budget reconciliation and ad-hoc special projects

Demonstrates curiosity and a growth mindset toward emerging AI technologies, with a commitment to continuously learning and applying AI tools to improve productivity, streamline administrative processes, and enhance support for executives and teams.

Familiarity working with engineering teams is desirable, but not required

What We Look For

2-4 years of relevant administrative experience

Ability to work independently as well as across various teams

Experience at a rapidly growing company, with the ability to navigate and thrive in a fast-paced dynamic environment

Working knowledge of Google Suite, Microsoft Office, Navan, Zoom

Strong work ethic, professionalism, confidentiality, and good judgment

Ability to deal with conflict as well as give and receive feedback diplomatically

Demonstrates confidence and sound judgment by professionally challenging requests when appropriate, offering thoughtful alternatives, managing expectations, and ensuring decisions align with executive priorities and business objectives.

Highly organized and resourceful, able to juggle and multi-task, with acute attention to detail and follow through