Payroll & Expenses Specialist

About Us_ // At Masabi, we’re driving the fare payment revolution, powering the journeys of millions all over the world. We build fare collection platforms that allow riders to seamlessly buy and present tickets for public transport either on their mobile phones, from a ticket machine, or even by tapping their bank card to travel.

Our Justride platform is used in over 250 locations globally, including some of the largest cities in the world. With our industry-first mobile ticketing SDK, we’ve partnered with large players in the transport space, including Uber, Moovit and Transit.

Your own journey is important to us too. Choosing a role here means joining a network of innovators from all walks of life; a group of passionate individuals who consistently deliver. Here, you’ll find the tools you need to build the career you want. Whether you’re taking the direct route or trying a new path, we’ll support you no matter what.

The Role_

// We are looking for a detail-oriented and proactive Payroll & Expenses Specialist to join our Finance team. In this role, you will be the backbone of our day-to-day financial operations, taking ownership of end-to-end payroll processing, managing employee expense platforms, and maintaining accurate financial compliance.

As a Specialist, you will act as a key point of contact for employee queries regarding payroll and expenses, ensuring our global team is supported efficiently. You will bring a hands-on approach to data integrity, cross-departmental collaboration, and process efficiency, ensuring our foundational finance functions run smoothly and scalably.

Location_

// This role is available in a fully remote model for candidates based in Romania.

Responsibilities_

Payroll Management & Administration

Apply necessary payroll changes to relevant platforms to ensure data is ready for review and approval by the Employer of Record (EOR) across multiple jurisdictions (UK, USA, PASSENGER, EOR, RO).

Act as the primary payroll cover to ensure continuity of business operations.

Prepare pension files and handle the monthly management of AXA benefits when they are processed through payroll.

Lead the creation, administration, and internal communication regarding P11D forms, and assist with PAYE Settlement Agreement (PSA) data collection.

Act as the go-to contact for all employee payroll-related questions.

Expense & Platform Management

Oversee expense processing across Expensify, EOR platforms, and Navan.

Monitor and track company policy allowances, approving expenses in strict accordance with internal guidelines.

Input and update project codes and manager assignments within Expensify, actively seeking manager approvals when required.

Manage financial coding, including accurate processing of VAT.

Generate and distribute Navan utilization and expense reporting.

Resolve everyday employee queries regarding the expense process.

Corporate Cards & Supplier Payments

Collate, review, and track expenses on behalf of company credit card users, managing monthly communications and chasing cardholders for outstanding or completed reports.