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Administrative Coordinator – Energy Rebates

Hybrid

Part remote, part office, you need to live within commuting distance of a named location.

Hybrid · New York, NY

Employer listed it 6 days ago · Added 4 days ago

First listed 6 days ago and still open.

Salary

Not stated

Location

Hybrid · New York, NY

Timezone

Not stated

Contract

Experience

Mid

What the advert says

Quoted word for word from the employer's advert. Where it says nothing, we say so.

Working hours: Not mentioned in the advert
Where you can work from: Availability to work on-site in Brooklyn four days per week, with one day working from home.
Contract: Not mentioned in the advert
Experience asked for: Not mentioned in the advert
Pay: Not mentioned in the advert

Remote flexibility

Hybrid

This role is only partly remote, the employer expects time in the office around New York, NY, Hybrid, so you need to live within commuting distance.

What the employer says

Source listing states candidate location: "New York, NY, Hybrid"
Listing mentions "Hybrid" and four days per week in the office

What Nomaders makes of it

Not suitable if you plan to move between countries

The quotes above are the employer's own words; the reading is ours. Always check the original listing and employment terms before working from another country.

Before you apply

Experience: employer states

Written as a requirement

“Background in document processing, data entry, or administrative work where precision is essential.”

Questions worth asking: Nomaders interpretation

This role involves office time, but the advert does not say how often. Ask how many days a week are expected on site.
No pay is stated. Ask for the salary range before investing time in interviews.
The advert does not say whether this is employment or a contractor arrangement. Ask, as it affects tax and benefits.

Produced automatically from this advert's text; not reviewed by a person. The employer's own page is the final word.

About the role

Join Hire Hangar and work with fast-growing global companies while building a long-term career.

Role Overview Do you love seeing a task through from start to finish? We are hiring an Energy Incentive Coordinator to manage the full lifecycle of utility and government incentive applications for an energy efficiency and home improvement company. You will gather project documentation after each job, build complete and accurate application packages, and stay on top of every submission until funds are released. The work is high in volume and heavy on detail, and it rewards someone who is organized, persistent, and quick to pick up new processes. You will work alongside a small, driven team where your accuracy and follow-up have a direct impact on the business.

What You'll Do

Assemble complete incentive application packages using job-site photos, measurements, square footage, insulation details, and property data.

File applications with state and utility incentive programs, including NYSERDA, Con Edison, EmPower+ / NYHEP, Clean Heat, PSEG Long Island, and National Grid, while meeting the unique guidelines of each.

Monitor every open application and reach out regularly to keep approvals and payments moving forward.

Catch and correct missing paperwork, inconsistencies, or filing errors before they cause delays.

Keep a clear, up-to-date log of every application, its current status, and its final result.

Partner with field installers so the right documentation is gathered at each phase of a project.

Keep track of changing program rules, eligibility updates, and filing deadlines.

Take on related administrative duties that support the incentive process.

Required Qualifications

Confident using web portals, spreadsheets, file management tools, and online government systems.

A sharp eye for detail and a commitment to getting paperwork right the first time.

A persistent, proactive approach to follow-up and closing out open items.

Ability to absorb new information quickly and apply it with minimal repetition. Full training on all programs is provided.

Strong self-management skills and the ability to stay accurate while handling a large workload independently.

A genuine enjoyment of structured, repetitive administrative work.

Clear, professional communication and the ability to collaborate directly with company leadership.

Availability to work on-site in Brooklyn four days per week, with one day working from home.

Nice to Have

Background in document processing, data entry, or administrative work where precision is essential.

Curiosity about AI tools and how they can be used to simplify or automate repetitive tasks.

Exposure to utility incentives, energy efficiency programs, or government rebates such as NYSERDA, Con Edison, or PSEG.

Requirements

·Confident using web portals, spreadsheets, file management tools, and online government systems.
·A sharp eye for detail and a commitment to getting paperwork right the first time.
·A persistent, proactive approach to follow-up and closing out open items.
·Ability to absorb new information quickly and apply it with minimal repetition. Full training on all programs is provided.
·Strong self-management skills and the ability to stay accurate while handling a large workload independently.

Benefits

No benefits package published with this listing. Ask about it at first interview.

How to apply

1Check the flexibility label above, hybrid, matches where you plan to live and work.
2Tailor your CV to the role at Hire Hangar, mentioning your remote working experience.
3Apply directly on the employer's careers page using the button below. Nomaders never handles your application.

Found 5d ago. Last checked today. Always confirm the details on the original posting, salary and location can change after publication.

Listing sourced from Company boards.

Pay not stated · You'll be taken to the employer's careers page.