Executive Assistant

About Us:

Fireworks is the platform for specialized intelligence, enabling companies to build, train, and serve AI models tailored to their own data, workflows, and products. Founded by the team behind PyTorch and backed by AMD, Atreides, Benchmark Capital, Index Ventures, Lightspeed, NVIDIA, Sequoia Capital, and TCV, Fireworks powers production AI with hundreds of state-of-the-art open models across text, image, embedding, audio, and multimodal workloads. Today, Fireworks is a Series D company valued at $17.5 billion, bringing together an ambitious, collaborative team that's building the future of enterprise AI.

We are looking for a highly organized, proactive, and detail-oriented Executive Assistant to support our senior leadership team. This is a high-trust, high-autonomy role for someone who operates with discretion, moves fast, and takes genuine ownership of keeping leadership effective and well-prepared. The ideal candidate is not just an organizer — they're a thoughtful partner and a trusted confidant. You'll be the connective tissue between our executives and the world around them, bringing sound judgment and a calm, professional presence to everything you do. This is fully in-office role based in San Mateo where you will support multiple executives.

Main Responsibilities

Calendar & Schedule Management: Manage complex, multi-executive schedules. Strategically prioritize and protect time in alignment with business objectives.

Meeting Support: Ensure executives begin each day fully prepared: briefing notes, meeting context, open action items, and anything they need to walk in sharp. Prepare agendas and follow up on action items as needed.

Travel Coordination: Organize domestic and international travel end-to-end: flights, accommodation, ground transport, detailed itineraries, and expense reporting.

Confidential Support: Manage sensitive and confidential information with the utmost discretion and integrity.

Project Management: Support strategic projects, internal initiatives, and ad hoc research tasks. Able to pick up a thread and run with it independently.

Liaison Role: Serve as the primary point of contact between executives and internal/external stakeholders. Build relationships and stay attuned to what's happening on the ground.

Additional Administrative Support: Complete expense reports, handle personal tasks as needed, and support other executives as needed.

Additional Administrative Support: Complete expense reports, reconcile corporate card, organize team meetings, offsites, all-hands logistics, interview and onboarding coordination. May support other executives as needed.

Preferred Attributes

Background in a fast-paced environment — finance, technology, AI, or startups preferred

Clear, upfront communicator — comfortable navigating ambiguity with confidence and composure

Meticulous attention to detail, especially across scheduling and travel; able to prioritize effectively in high-pressure environments

Strong written and verbal communication skills; professional and warm in every context

Strong interpersonal relationships — a natural relationship-builder who earns trust quickly across all levels of an organization

Good judgment — knows when to act independently and when to loop in

Tech-savvy and comfortable with modern productivity tools

Familiarity with AI tools or workflow automation — able to help build and maintain systems that reduce manual lift

Why Fireworks?

Solve Hard Problems: Tackle challenges at the forefront of AI infrastructure, from low-latency inference to scalable model serving.

Build What’s Next: Work with bleeding-edge technology that impacts how businesses and developers harness AI globally.